Executive Assistant

PsiQuantum•Palo Alto, CA

3d•$81,900 - $137,400

About The Position

PsiQuantum is seeking an Executive Assistant to support executives, working with guidance from the CoS and coordinating with the Senior Leadership Executive Assistant team. The role focuses on delivering efficient, responsive coverage for executive needs, including in-person support and travel with the EVP as required. The Executive Assistant will help the EVP stay prepared and informed, coordinate communications and follow-through on actions, and work closely with the CoS team and other executive assistants, particularly those supporting the CBO and CSO offices. The role also includes special projects, expense processing, and backup coverage for other Executive Assistants. The position requires experience supporting C-level executives in a fast-paced, high-growth environment, strong judgment and discretion, and flexibility to handle shifting priorities and time-sensitive requests outside business hours. A bachelor's degree and at least five years of related experience are required. The position may be filled in one of four U.S. geographic zones, with annual base pay varying by zone. Full-time roles are eligible for equity and benefits.

Requirements

Bachelor’s degree required.
At least 5 years of related experience supporting C-level executives in a fast-paced environment.
Startup experience or experience at a high-growth, fast-paced, dynamic company.
Ability to manage frequently changing calendars and schedule or redirect meeting requests.
Ability to work across time zones and book extensive global travel.
Ability to anticipate work, multitask, manage multiple workstreams, and prioritize assignments effectively.
Strong attention to detail and ability to work quickly and efficiently with little to no direction from leaders.
Strong interpersonal, organizational, and communication skills, with the ability to build relationships across the company.
Sound judgment in assessing and handling queries, calls, and issues; ability to remain discreet, analytical, and flexible as priorities shift.
Resourceful, collaborative team-player.
Willingness to handle time-sensitive requests during non-business hours.
High proficiency with Microsoft Outlook, Excel, Word, and PowerPoint.
Commitment to the highest ethical standards.
Interest in learning about, or ability to follow, discussions involving scientific, technical, and funding-related topics.

Nice To Haves

Experience supporting a CEO or Founder.

Responsibilities

Provide efficient and responsive executive coverage, working closely with executives, the CoS, and the Senior Leadership Executive Assistant team.
Be available to travel in person with the EVP as needed and support the EVP’s on-the-ground requirements in coordination with the CoS and EA teams.
Attend assigned meetings, take minutes and record action items, and work with the CoS team to ensure outstanding actions are completed.
Manage the EVP’s calendar, handle meeting requests, support communications, and ensure the EVP is prepared for meetings.
Coordinate with company stakeholders to communicate and close out actions directed by the EVP.
Arrange complex global travel plans, itineraries, and trip agendas.
Maintain smooth, discreet, and professional communication between executives and internal departments.
Coordinate with other Executive Assistants, particularly those supporting the CBO and CSO offices, to align cross-functional initiatives and integration across offices.
Work on special projects as directed.
Provide backup coverage to other Executive Assistant team members as needed.
Complete and process expense reports.
Perform additional duties as assigned.