Executive Assistant

Success Academy Charter Schools•New York, NY

3d•$66,300 - $68,300•Hybrid

About The Position

Success Academy is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to its Enterprise Services and Communications Executives. The Executive Assistant will serve as a trusted partner and key point of contact, managing priorities, coordinating activities, and helping ensure the day-to-day operations of the executive office run smoothly. The role requires strong judgment, discretion, confidentiality, and the ability to anticipate needs and manage competing priorities in a fast-paced environment. The ideal candidate communicates effectively and builds strong relationships with colleagues and stakeholders across the organization. This hybrid position is based in the NYC Financial District office. On-site work is required Tuesday through Thursday, with remote work on Monday and Friday. The role begins on a temporary basis, with the intention of converting to a permanent position after one month based on performance and business needs.

Requirements

Ability to handle highly confidential information.
Strong organizational skills and attention to detail.
Ability to manage multiple tasks and competing priorities.
Flexibility, adaptability, resourcefulness, and a solutions-oriented mindset in a dynamic environment with changing priorities.
Ability to extend working hours when project demands call for it.
Ability to build strong working relationships across diverse teams and communicate effectively with cross-functional peers and senior executive leadership.
Fluency with Apple hardware and operating systems, including macOS and iOS.
Advanced proficiency with Google Workspace applications, including Docs, Sheets, Slides, Drive, and Gmail.
An undergraduate degree in a relevant discipline is highly desirable.

Nice To Haves

Undergraduate degree in Business Administration, Legal Studies, or Data Operations.
Demonstrated enthusiasm for advancing within administrative support roles, particularly those focused on marketing.

Responsibilities

Manage the executives’ calendars, including scheduling meetings, conferences, and travel arrangements as necessary.
Plan and coordinate meetings, including preparing agendas and distributing materials.
Prepare and process expense reports in Coupa.
Draft and prepare correspondence, reports, and presentations for internal and external stakeholders, ensuring accuracy and professionalism.
Maintain accurate and up-to-date databases and tracking systems.

Benefits

Medical, dental, and vision coverage starting the first day; Success Academy covers 82% of its core medical plan.
Free One Medical membership and confidential mental health support via EAP/Talkspace.
403(b) retirement plan with a 3% employer match.
Up to $2,400 per year in employer HSA contributions.
Employer-paid life and disability insurance.
Public Service Loan Forgiveness (PSLF) eligibility.
Generous paid time off and paid holidays.
Paid parental leave.
$50 per month cellphone stipend.
Pre-tax commuter benefits.
Backup family care.
Performance-based earning incentives.