Executive Assistant

Hearst•South Burlington, VT

3d•$45,000 - $52,000•Onsite

About The Position

WPTZ/WNNE, Hearst Television’s NBC affiliate serving northern New York and Vermont, is seeking an Executive Assistant to support the President and General Manager and help keep the station’s daily operations running smoothly. The role is the station’s primary reception contact and a resource for employees, viewers, and visitors. The ideal candidate is organized, approachable, dependable, and comfortable managing a variety of responsibilities while handling confidential information with discretion. The position works onsite at the station, and regular in-person attendance is required. It provides administrative support to station leadership and contributes to reception, communications, events, outreach, records, human resources, and office operations.

Requirements

Experience in an administrative role, supporting leadership or executives, or an equivalent combination of education and related experience.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
Clear, professional writing and communication skills.
Professional and courteous approach when working with employees, viewers, visitors, community members, and business contacts.
Ability to handle confidential matters with sound judgment and discretion.
Ability to work independently, follow through on assignments, and adapt when priorities change.
Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint, or similar office software.

Nice To Haves

Interest in learning about local television and the station’s work in the community.

Responsibilities

Provide administrative support to the President and General Manager, including managing the calendar, scheduling meetings, preparing correspondence, and helping respond to feedback and phone calls.
Serve as the station’s primary reception contact by answering incoming calls, responding to the doorbell, welcoming visitors, and directing questions to the appropriate person.
Develop a broad understanding of station operations to help employees and visitors find information or support.
Communicate professionally with employees, viewers, community members, and business contacts; respond to inquiries or route them to the appropriate person.
Coordinate station meetings and events, including scheduling, setup, equipment needs, and employee notifications.
Create and distribute internal station communications, including a biweekly newsletter recognizing employees and highlighting station news, events, and happenings.
Coordinate station tours, community visits, and other outreach activities, including maintaining information needed for Broadcast1Source reporting and filing.
Maintain business office documents, records, contact lists, and electronic and paper files; handle confidential information with professionalism and discretion.
Assist with FCC Public File materials and required reports.
Support Human Resources with onboarding activities as needed, including helping new employees get settled and providing station tours.
Work with the Sales and Creative Services departments on projects and provide support with overflow work as needed.
Monitor and maintain office and breakroom supply inventory and coordinate restocking as needed.
Complete special projects and other duties as assigned by the President and General Manager.