Executive Assistant

Bush & Bush Law Group • Irving, TX

3d • $50,000 - $60,000 • Onsite

About The Position

Bush & Bush Law Group is seeking a polished, organized, and proactive Executive Assistant to support CEO Charles Bush and help keep its Irving office running smoothly. The position combines direct executive support with front desk reception and office administration. The assistant manages calendars and travel, welcomes clients, and tracks important details, while handling business and personal requests and maintaining confidentiality.

The role also supports reception, mail and document processing, settlement-check tracking and deposits, attendance reporting, meeting preparation, office setup, and firm events. The position is full-time and on-site at the firm’s Irving, Texas office.

Requirements

• Experience in executive assistance, administrative support, reception, or a similar role.
• Strong organizational skills and ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills and a professional, welcoming manner.
• Sound judgment, discretion, and respect for confidential information.
• Attention to detail when handling calendars, documents, checks, and records.
• Comfort using office software, email, calendars, and document management systems.
• A proactive, dependable approach and willingness to assist with both executive and office responsibilities.
• Ability to work full-time on-site at the Irving, Texas office.

Nice To Haves

• Law firm experience.
• SmartAdvocate experience.

Responsibilities

• Manage the CEO’s calendar, including meetings, depositions, hearings, mediations, trial schedules, and lender and vendor appointments.
• Keep reminders current, resolve scheduling conflicts, and prepare for upcoming commitments.
• Coordinate flights, hotels, ground transportation, and detailed travel itineraries.
• Handle executive and personal requests, errands, and appointments as needed.
• Screen and prioritize calls, emails, and visitors, and follow up on meeting action items.
• Prepare documents, correspondence, and meeting materials.
• Maintain a current list of open items and deadlines and provide regular status updates.
• Welcome clients, visitors, attorneys, and other professionals courteously and professionally.
• Answer, screen, and direct incoming calls to the appropriate departments.
• Maintain an organized, welcoming reception area and conference rooms.
• Prepare meeting spaces for mediations, depositions, meetings, and firm events.
• Receive, sort, and distribute incoming mail and coordinate outgoing mail, including post office trips.
• Scan and upload documents into SmartAdvocate, ensuring accurate routing to the appropriate department or case file.
• Track incoming settlement checks, follow up on attorney approvals, and ensure checks are properly documented and processed.
• Assist with daily deposits, maintain accurate records, and share updates through designated internal communication channels.
• Review outstanding or held checks and provide timely status updates.
• Help prepare monthly deposit summaries comparing litigation and pre-litigation deposits.
• Maintain weekly in-office attendance summaries and assist with monthly attendance reporting.
• Confirm upcoming meetings, depositions, mediations, and events are scheduled and prepared for.
• Coordinate workspace setup, supplies, and equipment for new employees.
• Assist attorneys and staff with office needs and administrative requests.
• Support firm events, including holiday gatherings and employee celebrations, by coordinating RSVPs, travel, vendors, and logistics.

Benefits

• Professional development, mentorship, and opportunities for career advancement.
• Competitive salary with discretionary bonus.
• Comprehensive benefits package including health insurance and paid time off.
• Supportive, inclusive, and collaborative work environment that values employee contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed