Executive Assistant

Defense Information Systems Agency • Fort Meade, MD

3d • Onsite

About The Position

The Executive Assistant supports the Directorate’s executive operations at the Defense Information Systems Agency (DISA). The role reviews and analyzes executive materials, translates complex procurement, technical, and administrative information into decision-ready products, coordinates executive engagements, and leads the Directorate’s governance rhythm of the business. In-person performance is required at DISA Headquarters at Fort Meade, Maryland; the position may not be performed remotely or offsite. Telework availability depends on mission requirements and supervisory determination.

The position is recruited at GS-07, GS-09, GS-11, and GS-12. Management may select at any recruited grade. Promotion opportunity to the target position may be available without further competition when the selectee is eligible and recommended by management, but promotion is not guaranteed. Applicants must be U.S. citizens and meet federal employment suitability requirements. The position may require access to classified information and a favorable suitability review and security clearance. A one-year probationary period may be required.

Requirements

• Must be a U.S. citizen.
• Must meet suitability requirements for federal employment; the national security position may require access to classified information and requires a favorable suitability review and security clearance as a condition of employment. Security eligibility must be maintained.
• Must meet the specialized experience requirement for the selected grade: at least one year of qualifying experience equivalent in difficulty and responsibility to the next lower federal grade. GS-07 experience includes basic administrative tasks, schedule coordination, routine correspondence, or responding to routine inquiries. GS-09 experience includes drafting official non-routine correspondence, memos, and leadership briefings, or tracking action items, managing office budgets/procurement, and meeting deadlines. GS-11 experience includes studying administrative workflows, reporting bottlenecks and recommending process improvements, or coordinating high-visibility executive meetings, conferences, or official visits. GS-12 experience includes advising executives on administrative programs, policies, and operational issues, or comprehensively evaluating organizational programs to identify systemic inefficiencies and draft internal policies.
• For education-based qualification at GS-07, must have one full year of graduate education or a bachelor's degree and eligibility for superior academic achievement under a listed criterion; the major must be directly related to the position.
• For education-based qualification at GS-09, must have a directly related master's or equivalent graduate degree, two full years of progressively higher-level graduate education leading to a degree, or an LL.B. or J.D. Education may substitute for specialized experience as specified.
• For education-based qualification at GS-11, must have three full years of progressively higher-level graduate education leading to a directly related Ph.D. or equivalent doctoral degree. Education does not substitute for specialized experience at GS-12.
• Education used to qualify must be from an accredited institution. Foreign education must be supported by evidence of U.S. equivalency when requested.
• Applicants must submit transcripts when education is required for qualification or forms the basis of their qualifications.
• Males born after December 31, 1959, must be registered for Selective Service or be exempt.
• Must complete required USA Hire competency-based assessments according to the stated deadlines, unless an accommodation process applies.

Responsibilities

• Reviews and critically analyzes packages, recommendations, and executive correspondence.
• Synthesizes complex procurement, technical, and administrative data into executive summaries, decision memorandums, presentations, point papers, and strategic read-aheads to facilitate executive decision-making.
• Plans executive engagements by deconflicting strategic priorities, evaluating meeting objectives, and conducting comprehensive leadership pre-briefings.
• Leads the Directorate’s governance rhythm of the business by formulating agendas, synthesizing executive decisions, and tracking implementation of strategic decisions.
• Reviews and approves travel authorizations and vouchers.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific eligibility depends on position type and employment status.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed