Executive & Personal Assistant to the CEO (Hybrid)

Hone Health•Jersey City, NJ

8h•Hybrid

About The Position

Hone is seeking an Executive & Personal Assistant to support its CEO. This hybrid role will give the CEO time back by managing his inbox and calendar, owning follow-ups, and taking recurring personal and logistical tasks off his plate. The position starts at roughly 15 hours per week and may flex up based on success, with regular in-person time in Jersey City. The assistant will report directly to the CEO. The role begins as an independent contractor (1099), with the potential to convert to full-time based on performance. Compensation is hourly and flexible based on experience; the start date is as soon as possible. Hone is an online medical clinic focused on transforming healthcare and enhancing longevity. It is remote-first and values customer advocacy, decisive execution, candid and kind communication, collaboration, calculated risk-taking, and joy and gratitude. The ideal candidate is mission-driven, adaptable, highly organized, proactive, discreet, and comfortable handling both executive and personal tasks in a fast-paced, high-growth organization.

Requirements

Several years of experience supporting a founder or senior executive.
Experience managing another person's email and calendar.
Comfort handling hands-on personal tasks and a willingness to take them on without ego.
Proactive, fast follow-through, and ability to close loops without being chased.
Sound judgment and discretion when handling confidential business and personal information.
Based in or near Jersey City and able to work in person regularly.
Fluent in Google Workspace and Slack.

Nice To Haves

Experience with Asana.
Experience with AI tools.

Responsibilities

Manage the CEO's email and calendar through delegate access, learn his preferences, and determine what should be escalated.
Maintain a shared tracker of requests and materials teams are waiting on from the CEO, and keep those items moving.
Run the Friday speaker program, including sourcing speakers, conducting preparation calls, sending honorariums, and scheduling sessions.
Schedule internal meetings, prepare briefs, and follow up with action-item owners.
Handle recurring personal upkeep tasks and ship business-related materials.
Respond to miscellaneous requests and document repeatable processes so they can run without prompting.
Coordinate recurring touchpoints with partner teams as assigned.

Benefits

Remote-first work environment.
Competitive compensation and equity options.
Health, dental, and vision insurance coverage.
Short-term disability and basic life coverage.
Flexible Spending Accounts (FSAs).
Lifestyle Spending Accounts (LSAs).
Federal holidays and uncapped time off for exempt employees.
Budget for necessary technology tools, such as a laptop, monitor, and/or special software.
Company-sponsored virtual and in-person activities.
Waived membership fees for team members using Hone products.