Executive Personal Assistant to the CEO

The Hire Standard•Boston, MA

2d•Onsite

About The Position

The Executive Personal Assistant will support the CEO’s personal and family life so he can focus on building the company. The role covers personal scheduling, family travel, home and household coordination, errands, personal administration, and selected workday support. The assistant will work closely with the senior assistant who leads the CEO’s personal support and will have independence in carrying out the family’s priorities. The position is onsite and is suited to someone early in their career who is highly organized, discreet, and eager to learn high-level personal support from an experienced team. The assistant will plan personal and family trips end to end, coordinate the CEO’s homes and household needs, keep records of purchases, manage errands and personal administration, and support business expenses, mail, packages, and workday meals. The role is part of an executive support team coordinated by a support staff lead.

Requirements

Experience in personal assistance, household management, concierge work, hospitality, or a similar service role.
Complete discretion and the ability to protect the family’s privacy and secure personal information.
Clear and consistent communication.
Ability to plan ahead, translate priorities into weekly and monthly plans, and move work forward proactively.
A hospitality-minded approach and attentiveness to needs before they are expressed.
Valid driver’s license and comfort traveling around the Northeast.
Comfort using Google Drive and 1Password.

Nice To Haves

Background in hospitality, restaurants, or events.

Responsibilities

Maintain the CEO’s personal calendar accurately and in his preferred format.
Coordinate with the senior personal assistant to protect the CEO’s personal and family time.
Plan personal and family travel, including itineraries, accommodations, flights, ground transportation, meals, and appointments.
Develop travel systems, including packing and unpacking routines and playbooks for frequent trips between homes.
Support the family remotely while they travel.
Serve as the main contact for the CEO’s homes by coordinating vendors and property managers, managing deliveries, and maintaining careful records of purchases.
Keep household and travel essentials stocked.
Travel to homes in the Northeast to oversee projects and upkeep.
Set up meal plans to help the family eat well and consistently.
Run errands and handle personal purchases and gifts, maintaining detailed records.
Coordinate vehicle maintenance and repairs.
Assist with bill pay, subscriptions, renewals, and insurance.
Handle business expenses, receipts, and reimbursements.
Receive, sort, and route the CEO’s mail and packages.
Arrange meals during the workday.
Keep the senior assistant informed, explain decisions, ask for guidance when unsure, and turn family priorities into weekly and monthly plans.