Senior Executive Assistant, Executive Team

Spectro Cloud • San Jose, CA

3d • $135,000 - $155,000 • Hybrid

About The Position

Spectro Cloud is seeking an experienced, proactive, and detail-oriented Senior Executive Assistant to support its executive team: the CEO, CRO, CFO, CTO, CDO, and CMO. The role supports five executives based in the San Jose office and one executive based on the East Coast. It is suited to someone who can support several senior executives in a fast-paced, high-growth environment, manage competing priorities, anticipate needs, and handle confidential matters with discretion.

The position requires working onsite in San Jose at least three days per week, Monday through Wednesday. Additional in-office days may be needed for meetings, events, and business priorities. Because the role supports executives in Pacific and Eastern time zones, occasional early-morning or after-hours availability is expected for time-sensitive needs.

The role includes complex executive calendar and correspondence management; coordination of staff and board meetings; domestic and international travel arrangements; expense reporting; support for sensitive information and executive communications; and assistance with special projects and strategic initiatives. It also supports executive visitors and hospitality at the San Jose office, executive offsites, quarterly business reviews, all-hands meetings, select company events, and tracking executive travel and event spending with Finance.

Compensation is $135,000–$155,000 base salary, based on experience, plus bonus and equity. Benefits include medical, dental, and vision coverage for the employee and dependents, access to a retirement savings plan, flexible paid time off including 12 paid holidays, catered lunches on in-office days, and a monthly mobile and Internet stipend.

Requirements

• At least 8 years of experience as an Executive Assistant, including at least 3 years supporting multiple C-level executives simultaneously.
• Exceptional organizational skills and sound judgment in prioritizing competing requests across multiple executives.
• Strong verbal and written communication skills.
• High level of discretion, professionalism, and confidentiality.
• Proficiency with Microsoft Office or Google Suite, including Word, Excel, PowerPoint, Sheets, and Slides, and collaboration, travel, and management tools such as Slack, Zoom, and Ramp or a similar expense tool.
• Ability to work independently and take initiative.
• Strong problem-solving and decision-making skills.
• Experience planning executive offsites, board meetings, and company events.
• Ability to work onsite in San Jose at least three days per week, with occasional early-morning or after-hours availability for time-sensitive needs.

Nice To Haves

• Experience supporting a board of directors, including meeting scheduling, materials logistics, and board member communications.
• Experience at a venture-backed, high-growth B2B software or infrastructure company.
• Bachelor’s degree.

Responsibilities

• Manage complex, frequently changing calendars for the CEO, CRO, CFO, CTO, CDO, and CMO, prioritizing meetings and resolving conflicts across time zones.
• Triage executive inboxes and manage correspondence as needed, drafting replies and flagging priority items.
• Coordinate executive staff meetings, including agendas, pre-reads, notes, and follow-up on action items.
• Coordinate board of directors and committee meetings, including scheduling, materials logistics, and board member communications, in partnership with the CEO, CFO, and Legal.
• Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
• Prepare, reconcile, and submit expense reports accurately and promptly.
• Handle confidential documents and sensitive information discreetly and adhere to information security practices.
• Assist with special projects, research, and strategic initiatives as assigned by leadership.
• Liaise professionally with clients, vendors, board members, investors, and their staff as necessary.
• Support the preparation of reports, presentations, and executive communications.
• Serve as the point of contact for executive visitors to the San Jose office, providing a professional and welcoming experience and partnering with IT Ops on related needs.
• Coordinate catering and hospitality for board and executive meetings and onsite customer, partner, and investor visits.
• Plan and execute executive offsites, quarterly business reviews, all-hands meetings, and select company events.
• Track executive team travel and event spending against budget in partnership with Finance.

Benefits

• Comprehensive medical, dental, and vision coverage for the employee and dependents.
• Access to a retirement savings plan.
• Flexible paid time off, including 12 paid holidays.
• Catered lunches on in-office days.
• Monthly mobile and Internet stipend.
• Bonus and equity.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed