Executive/Team Assistant
About The Position
The Executive/Team Assistant supports team administration for the Group Legal team in Chicago, including managing access rights, onboarding, travel bookings and invoice processing. The role organizes and coordinates virtual and in-person meetings, manages schedules and calendars across time zones, assists with communications and staff engagement activities, and prepares meeting materials and briefing packages. The assistant supports the Head of Legal AM Americas and other asset management lawyers in the Americas region, while collaborating with Group Legal and business colleagues in other divisions and regions.
Requirements
- Strong written and verbal communication skills.
- Be organized and able to distinguish what is important.
- Be proficient with technology and willing to use available AI tools.
- Adapt when timelines or circumstances change.
- Collaborate and work across all levels of a large organization.
- Manage multiple tasks or projects while maintaining attention to detail.
- Use sound judgment when exploring AI workflow improvements, including validating outputs and aligning with policies, risk standards and ethical-use expectations.
Responsibilities
- Support team administration, including access rights, onboarding, travel booking and invoice processing.
- Organize and coordinate virtual and in-person meetings.
- Manage schedules and calendars across time zones.
- Assist with communications and staff engagement activities.
- Help prepare meeting materials and briefing packages.
Benefits
- Competitive benefits.
- Flexible working options when possible.
- A supportive team and opportunities to grow.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
