Executive Team Assistant

ICONIQ • New York, NY

8d • $120,000 - $130,000 • Hybrid

About The Position

ICONIQ is seeking a proactive, highly organized, and professional Executive Assistant to support senior leaders within its Capital Markets team. The team supports investor engagement and capital formation, focusing on technology-oriented direct investment funds and partnering with investors and the investment team. This role suits someone who thrives in a fast-paced environment, enjoys solving problems, and delivers exceptional executive support while building relationships across the firm. The position is based in ICONIQ’s New York office and follows a hybrid working policy, with applicants expected to work onsite. Occasional support outside standard business hours may be required.

Requirements

• At least 5 years of executive support or administrative experience.
• Experience supporting senior executives in a fast-paced, high-growth environment.
• Excellent communication skills and confidence building relationships across organizational levels and with external stakeholders.
• Strong organizational and time-management skills, including the ability to manage competing priorities.
• High integrity, discretion, and sound judgment when handling confidential information.
• Proficiency with Microsoft Office.

Nice To Haves

• Executive support or administrative experience in venture capital, private equity, private wealth management, management consulting, or investment banking.
• Salesforce experience.
• Familiarity with AI tools and technologies, and interest in using AI to enhance productivity, streamline workflows, and drive innovation.

Responsibilities

• Manage multiple complex, high-volume calendars across several time zones.
• Coordinate domestic and international travel.
• Plan and coordinate internal and external meetings, team events, and meeting materials.
• Capture and maintain meeting notes, contacts, and engagement data in Salesforce and other systems.
• Process monthly expense reports and support time tracking and reporting requirements.
• Anticipate executives’ needs and help ensure the smooth flow of day-to-day priorities.
• Provide administrative support for team initiatives and special projects.
• Partner with colleagues across the Capital Markets team, including the London office.
• Maintain professionalism, discretion, and responsiveness, including occasional support outside standard business hours.

Benefits

• Comprehensive medical, dental, and vision insurance starting on the first day of employment.
• Life and disability insurance coverage.
• Family and wellness benefits, including mental health benefits, fertility benefits, and back-up childcare.
• Matching 401(k) program.
• Commuter benefits program.
• Stipends to support wellness and hybrid working arrangements.
• Support for professional designations and certifications, tuition reimbursement, and an allocation for books and other coursework supplies.
• Smart-casual dress code.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed