Executive Assistant

Newrez LLC • Coppell, TX

3d • Onsite

About The Position

The Executive Assistant provides administrative support to senior executives, such as heads of divisions, departments, or administrative units. The role keeps the executive’s calendar current and accurate, coordinates travel arrangements, supports meeting planning, and produces and distributes reports to the management team. It also provides general administrative support, handles communications, prepares presentations, and manages files, including highly confidential materials. The role may provide backup support to the CEO and President as needed by the CEO’s Executive Assistant.

The position is based on-site at an assigned office location. It involves working in a cubicle hub, maintaining focus amid surrounding conversations, and performing sedentary work at a cubicle for prolonged periods. Regular and punctual attendance is required, with occasional adjusted schedules, overtime, and evening or weekend hours as business needs or deadlines require. Employees must have a smartphone meeting company security standards and be able to install apps such as Microsoft Authenticator; employment is contingent on this requirement.

Requirements

• College degree required.
• At least 3 years of experience as an Administrative Assistant.
• Prior experience as an Executive Assistant supporting executive staff.
• People-oriented, with excellent communication skills.
• Good grammar and spelling.
• Ability to maintain confidentiality when handling senior management issues and information.
• Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• Ability to work under pressure in a fast-paced environment.
• Ability to multitask.
• Strong organizational skills.
• Ability to speak articulately and clearly.

Nice To Haves

• Experience coordinating meetings and travel.
• Prior experience with management reporting.

Responsibilities

• Maintain, update, and manage the senior executive’s calendar.
• Provide general administrative support to the senior executive.
• Receive and relay messages from internal and external sources.
• Coordinate and schedule travel using corporate travel vendors or partners.
• Schedule and coordinate meetings, including arranging meals.
• Produce and distribute reports.
• Create, edit, and distribute PowerPoint presentations.
• Create, maintain, and distribute files, including highly confidential files.
• Provide backup support to the CEO and President as needed by the CEO’s Executive Assistant.
• Perform related duties as assigned by the supervisor.

Benefits

• Medical, dental, and vision insurance.
• Health Savings Account with employer contribution.
• 401(k) retirement plan with employer match.
• Paid maternity leave, parental bonding leave, and caregiver leave.
• Adoption assistance.
• Tuition and certification reimbursement.
• Employee Mortgage Loan Program.
• Employee Emergency and Disaster Fund.
• One company-paid Volunteer Time Off day.
• Matching Gifts Program, dollar-for-dollar up to $1,000.
• Access to grants, nonprofit resources, and volunteer opportunities.
• Employee Resource Groups.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior