Executive Assistant

Capgemini • Van Buren Township, IN

3d

About The Position

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The role acts as a trusted partner to executives, helping manage schedules, communications, and business priorities while maintaining professionalism and confidentiality.

Requirements

• Bachelor’s degree in business administration or a related field.
• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of discretion and confidentiality.

Responsibilities

• Manage and maintain executives’ calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, including preparing agendas, presentations, and minutes.
• Handle correspondence, emails, phone calls, and other communications on behalf of the executive.
• Serve as the primary point of contact between executives and stakeholders.
• Liaise with internal teams and external partners to support smooth communication and task execution.
• Follow up on action items and ensure deadlines are completed on time.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Organize and support events, conferences, and meetings.
• Prepare reports, presentations, and other documents as required.
• Maintain records, files, and confidential information securely.
• Assist with data analysis and tracking key performance indicators.

What This Job Offers

• Job Type: Full-time