Executive Assistant

Visa•San Francisco, CA

3d•$73,600 - $114,300•Onsite

About The Position

The Executive Assistant provides direct administrative support primarily to three Vice Presidents in Visa’s Commercial and Money Movement Solutions organization, as well as general assistance to other team members. The role handles highly confidential and critical information and requires knowledge of departmental and company policies and practices. As an individual contributor focused on execution, the assistant independently solves straightforward and complex problems, evaluates solutions using standard procedures, and works with a moderate level of guidance and supervision. The role supports leaders and teams by managing calendars, communications, travel, expenses, meetings, events, and other administrative activities. It requires effective coordination across teams and time zones, proactive planning, careful attention to detail, sound judgment, and the ability to adapt to changing priorities and tight deadlines. The position is performed in an office setting and requires at least three days in the office; the specific days will be confirmed by the Hiring Manager. Travel is required 5–10% of the time, and work hours vary with departmental needs.

Requirements

At least 6 months of work experience or a Bachelor's Degree.
Ability to manage highly confidential information with professionalism and discretion.
Ability to multitask, respond efficiently to changing needs, prioritize work, and maintain strong attention to detail.
Ability to work independently with minimal supervision.
Excellent verbal and written communication skills and ability to collaborate with diverse individuals and teams.
Strong judgment in setting priorities and interacting with internal and external stakeholders.
Ability to anticipate the needs of executives and team members.
Ability to remain composed and effective under pressure and meet tight deadlines.
Customer-service orientation and a collaborative team-player approach.

Nice To Haves

Two or more years of relevant administrative or executive support experience.
Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook; SharePoint; and AI tools such as Copilot and ChatGPT.
Experience supporting executives in a fast-paced and dynamic work environment.
Proactive, solution-oriented mindset, a strong can-do attitude, and eagerness to add value.

Responsibilities

Manage complex calendars, communications, and activities for assigned leaders and teams, ensuring priorities are met and schedules are optimized.
Process expense reports and organize travel for assigned leaders as needed.
Facilitate effective internal communications within the team and across the organization.
Maintain meticulous attention to detail to prevent errors that could affect the department.
Coordinate with colleagues across multiple time zones and adapt to tight deadlines and high-pressure situations.
Collaborate effectively with a large, diverse team and adapt communication and collaboration styles to different personalities and organizational levels.
Plan ahead and anticipate potential challenges to ensure seamless execution of tasks and activities.
Organize events and meetings, partnering with other team assistants as appropriate.
Apply problem-solving skills, recognize patterns, and use information to inform decisions.
Seek clarification and ask questions to understand assignments and expectations thoroughly.
Provide dedicated support to middle- and upper-level leaders, including Vice Presidents, and support larger teams as required.
Stay current with evolving technologies and use available tools, including AI, to improve efficiency and processes.