Executive Administrative Assistant IV
About The Position
WorldLink is seeking a Korean/English bilingual Executive Administrative Assistant IV to provide administrative support to an executive and the broader team. The role includes managing complex executive scheduling and affairs, coordinating meetings and workshops, preparing meeting materials, handling office operations, supporting office events, and preparing for new-hire and dispatcher onboarding. The position is located in Mountain View, California; candidates located in San Francisco cannot be considered at this time. This is a full-time W2 position. The role may involve periodic travel and additional time beyond the normal schedule.
Requirements
- 7–10 years of experience.
- Bachelor's degree.
- Fluency in English and Korean.
- Computer, IT, and Microsoft Office experience.
- Ability to work independently or in a team-based environment with limited supervision and exercise discretion.
- Strong attention to detail and organizational skills.
- Ability to work in a fast-paced environment and multitask with punctuality and consistency.
- Strong customer service orientation and problem-solving skills.
- Strong written and verbal communication skills.
- Integrity and sound judgment when handling confidential information.
- Solid time-management skills when managing competing priorities and tight deadlines.
Nice To Haves
- Three or more years of professional experience in high-tech companies, media companies, or information centers; preferred but not required.
Responsibilities
- Manage complex executive scheduling and affairs, including agendas, email, calls, travel arrangements, and other company logistics.
- Assist with scheduling meetings and workshops.
- Prepare meeting materials, including confirmations, welcome packets, final document mailings, name badges, and signage.
- Perform other tasks as assigned.
- Oversee general office duties, including ordering supplies, managing office facilities, and shipping and receiving orders on behalf of the team.
- Assist with office event planning and coordination.
- Prepare for new-hire and dispatcher onboarding, including ordering phones, laptops, and business cards and arranging name plates and desk assignments.
- Respond to miscellaneous requests from teams.
Benefits
- Medical plans
- Dental plans
- Vision plan
- Life and accidental death and dismemberment coverage
- Short-term disability
- Long-term disability
- Critical illness, accident, and hospital indemnity coverage
- Identity theft protection
- 401(k)
- Career development opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Senior
