Executive Administrative Assistant IV

Worldlink•Mountain View, CA

1d•Onsite

About The Position

WorldLink is seeking an Executive Administrative Assistant IV to provide daily administrative support to an executive and the wider team. The role manages complex executive scheduling and related affairs, including agendas, email, calls, travel arrangements, and company logistics. It also supports meetings and workshops by coordinating schedules and preparing materials such as confirmations, welcome packets, final document mailings, name badges, and signage. The position also oversees general office duties, including ordering supplies, managing office facilities, and handling team shipping and receiving. Additional duties include assisting with office events, preparing for new-hire and dispatcher onboarding, responding to team requests, and performing other tasks as assigned. The role requires fluency in Korean and English, discretion in handling confidential information, and the ability to work with limited supervision in a fast-paced environment. The position is full-time and based in Mountain View, California; candidates located in San Francisco cannot be considered at this time.

Requirements

7–10 years of experience.
Bachelor's degree.
Fluency in English and Korean.
Computer/IT and Microsoft Office experience.
Self-motivation and ability to work independently or in a team-based environment.
Strong attention to detail and organizational skills.
Ability to work in a fast-paced environment with limited supervision and exercise discretion.
Ability to multitask with punctuality and consistency.
Strong customer service orientation and problem-solving skills.
Strong written and verbal communication skills.
Integrity and sound judgment when handling confidential information.
Solid time-management skills when managing competing priorities and tight deadlines.

Nice To Haves

Three or more years of professional experience in high-tech companies, media companies, or information centers; preferred but not required.

Responsibilities

Manage complex executive scheduling and affairs, including agendas, email, calls, travel arrangements, and company logistics.
Assist with scheduling meetings and workshops and prepare related materials, including confirmations, welcome packets, final document mailings, name badges, and signage.
Supervise general office duties, including ordering supplies, managing office facilities, and coordinating team shipping and receiving.
Assist with office event planning and coordination.
Prepare for new-hire and dispatcher onboarding, including ordering phones, laptops, business cards, and nameplates, and arranging desk assignments.
Respond to miscellaneous requests from the teams.
Perform other tasks as assigned.