Executive Assistant Jobs in Milwaukee, NC

About The Position

Requirements

• Active TS/SCI clearance.
• At least 5 years of experience supporting DoW or other federal agencies.
• Prior experience providing administrative support to senior DoW leadership.
• Excellent written, oral, and interpersonal communication skills.
• Excellent organizational skills and the ability to establish and maintain working relationships with internal and external staff.
• Ability to work independently and take a proactive role.
• Flexibility and ability to prioritize tasks according to senior staff requirements.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
• Ability to interact effectively and tactfully with senior government and industry executives and Pentagon staff.
• Ability to create and foster a cooperative work environment.
• Self-directed and detail-oriented approach to assigned tasks.
• Ability to adapt to changing work efforts and manage the impact of shifting priorities.

Nice To Haves

• Bachelor’s degree.
• Team-player attitude and positive approach in a dynamic environment.
• High energy and enthusiasm.

Responsibilities

• Manage the USW’s schedule, proactively review it, make necessary changes, and communicate updates promptly to appropriate staff.
• Coordinate and support meetings and events by interfacing with attendees and stakeholders.
• Facilitate daily office operations, including meeting coordination, calendar management, and general office logistics.
• Attend meetings, take notes, record taskers and actions, and update staff as necessary.
• Prepare read-ahead binders, books, and briefings as appropriate.
• Coordinate travel logistics and itineraries in DTS and assemble trip folders or books with relevant background information, maps, and travel details.
• Liaise with hotels, rental car companies, travel agencies, and other personnel to troubleshoot, update, cancel, and reconcile travel-related actions.
• Monitor travel expenses and ensure appropriate action is taken.
• Research and apply government travel policies, guidelines, and controls, and share information with staff to support compliance.
• Assist with developing and reconciling travel authorizations and vouchers.
• Update rosters, calendar invitations, and address lists, and schedule new-employee meet-and-greets with team leadership.
• Gather forms, assist with training, provide information about network access account requests, ensure equipment is issued, and assist with workspace and laptop setup.
• Review incoming and outgoing correspondence, presentations, briefings, and reports; check formatting, proofread, and edit as needed.
• Prepare documents for signature and ensure proper routing through staff via hard copy and CATMS.
• Manage multiple assignments from multiple people in a busy work environment.