Executive Administrative Assistant

JPMorganChase•Columbus, OH

About The Position

Become an integral part of the Business Banking marketing team in a fast-paced organization where each day is unique. This role supports three Managing Directors and their organizations by streamlining calendar management, travel planning, and team collaboration. The assistant also supports the Columbus marketing community with conference room scheduling and onsite team events, and develops expertise in employee-related support in Ohio to help keep the team organized for success.

Requirements

At least two years of administrative experience.
Advanced ability to organize.
Discretion and good judgment in confidential situations.
Proven experience interacting with senior management.
Strong interpersonal, written, and oral communication skills.
Interest in using AI to increase speed and reduce friction.
Strong proficiency in Microsoft Office.
Excellent Zoom etiquette.
Ability to manage competing priorities, including calendar management.

Responsibilities

Maintain complex and detailed calendars for three Managing Directors.
Coordinate the logistics of internal and external meetings.
Arrange and coordinate domestic travel.
Organize internal and external events, including catering and transportation.
Process invoices and team members’ travel and expense claims, ensuring policies are followed and items are processed within provided guidelines.
Assist with staff onboarding and offboarding, including requesting equipment setup and system access.
Produce high-quality emails and messages for individuals at all levels of the organization.
Maintain department documents, including current organizational charts and executive biographies.
Handle regular activities without prompting and advise in advance of issues or delays.
Support the Columbus marketing community with conference room scheduling and onsite team events.