Executive Assistant/Community Support

American Furniture Warehouse•Englewood, CO

2d•$60,000 - $85,000•Onsite

About The Position

The Executive Assistant/Community Support provides confidential administrative support to the CEO and President and coordinates executive communications, meetings, travel, events, sponsorships, and community giving. The position manages recurring reports and company publications, organizes information for executives, and ensures assigned work is completed accurately and on time. It works closely with company leadership, managers, buyers, Accounting, social media, and community partners, and includes authorized personal administrative support for the CEO. The role also reviews and coordinates approved sponsorships and donations, supports volunteer and community activities, and prepares company communications such as newsletters and press releases. The position does not supervise employees. It is an onsite, day-shift position in Englewood, Colorado, Monday through Friday, with flexibility to support meetings, events, travel, and communications outside regular work hours when required.

Requirements

Excellent verbal and written communication skills, including editing and proofreading.
Strong organizational skills and attention to detail.
Sound judgment and ability to handle highly confidential business and personal information.
Excellent time management skills and a proven ability to meet deadlines.
Ability to manage competing priorities and respond to changing business needs.
Strong interpersonal skills and ability to communicate professionally with executives, employees, vendors, media representatives, and community partners.
Ability to work independently, anticipate needs, and follow through on assignments.
Experience coordinating meetings, travel, events, and administrative processes.
Proficiency with Microsoft Office, email, calendars, online meeting platforms, and document management systems.
Ability to prepare accurate reports, correspondence, newsletters, and other company communications.
Strong critical-thinking and problem-solving skills.
Ability to function well in a fast-paced and sometimes stressful environment.
Flexibility to support meetings, events, travel arrangements, and communications outside the regular work schedule when required.
High school diploma or equivalent required.
Ability to perform office work involving extended periods of sitting and computer use; frequent keyboard, telephone, printer, and other office-equipment use; standing and walking as needed; and handling and transporting routine office materials and event supplies.
Ability to perform the essential functions of the position with or without reasonable accommodation.

Nice To Haves

Experience with TIGER, DocuWare, Webex, and Marq.
Administrative or related professional certifications.
Bachelor’s degree in business administration, communications, or a related field.
Previous experience providing executive or senior administrative support, coordinating travel and events, and handling confidential information.

Responsibilities

Provide timely administrative support to the CEO and President, including preparing documents, organizing information, screening emails and calls, and coordinating follow-up.
Run, print, and organize daily reports.
Assemble, edit, and post company newsletters, memos, and meeting notes.
Coordinate meetings and communicate with attendees.
Complete and submit corporate card expense documentation.
Coordinate requested corporate purchases and arrangements, including flowers, food, and recognition items.
Organize the CEO’s events and appearances, prepare supporting materials, and communicate relevant details to social media and other designated contacts.
Coordinate company tours, including preparing packets, communicating with participants and internal contacts, arranging refreshments, and confirming logistics.
Identify and prepare relevant articles for the CEO’s review.
Arrange the CEO’s personal appointments and domestic business travel, including flights, rental cars, hotels, itineraries, and supporting documentation.
Provide authorized personal administrative support to the CEO.
Coordinate buyer travel and administer the Southwest Business program.
Maintain recurring schedules, key contacts, travel procedures, approval processes, and reference materials for continuity of executive operations.
Perform other duties assigned by the CEO or authorized company leadership.
Protect confidential business and personal information, maintain organized records, and handle account access and handoff information only through authorized procedures.
Review sponsorship requests and event opportunities, prepare information for the CEO’s consideration, and obtain required approvals.
Negotiate and coordinate approved events and sponsorships, initiate payment requests, and communicate with appropriate managers and external contacts.
Coordinate event giveaways with social media and arrange attendance at sponsored tables.
Review donation requests weekly, obtain required approvals, submit approved requests to Accounting, and track payments and communication follow-up.
Present larger donation requests to the CEO for review and approval.
Draft press releases and distribute approved materials to appropriate news outlets.
Create the Global Newsletter and distribute it on the first of each month.
Organize employee volunteer opportunities, community activities, and corporate contests, including coordinating approved gift-card prizes.
Work with the sign shop to coordinate plaques and assist with award nominations.