Executive Assistant/Community Support

American Furniture Warehouse•Englewood, CO

2d•Onsite

About The Position

The Executive Assistant/Community Support provides confidential administrative support to the CEO and President and coordinates executive communications, meetings, travel, events, sponsorships, and community giving. The role manages recurring reports and company publications, organizes information for executives, and ensures assigned work is accurate and completed on time. It works closely with company leadership, managers, buyers, Accounting, social media, and community partners while representing American Furniture Warehouse professionally. Authorized personal administrative support for the CEO is also included. The position does not supervise employees. Community responsibilities include reviewing sponsorship and donation requests, securing required approvals, coordinating approved events and sponsorships, organizing volunteer and community activities, preparing press releases, and creating and distributing the Global Newsletter. The role is based on site in Englewood, Colorado, Monday through Friday on the day shift. Compensation is a salary of $60,000–$85,000 per year.

Requirements

High school diploma or equivalent required.
Excellent verbal and written communication skills, including editing and proofreading.
Strong organizational skills and attention to detail.
Sound judgment and ability to handle highly confidential business and personal information.
Excellent time management skills and a proven ability to meet deadlines.
Ability to manage competing priorities and respond to changing business needs.
Strong interpersonal skills and ability to communicate professionally with executives, employees, vendors, media representatives, and community partners.
Ability to work independently, anticipate needs, and follow through on assignments.
Experience coordinating meetings, travel, events, and administrative processes.
Proficiency with Microsoft Office, email, calendars, online meeting platforms, and document management systems.
Ability to prepare accurate reports, correspondence, newsletters, and other company communications.
Strong critical-thinking and problem-solving skills.
Ability to function well in a fast-paced and sometimes stressful environment.
Flexibility to support meetings, events, travel arrangements, and communications outside the regular work schedule when required.
Ability to perform office work involving extended sitting and computer use; frequent hand and finger use to operate a keyboard, telephone, printer, and other office equipment; standing and walking as needed for meetings, tours, and events; and handling and transporting routine office materials and event supplies.
Must pass a pre-employment drug screen, background check, and fit-for-duty exam upon job offer.

Nice To Haves

Experience with TIGER, DocuWare, Webex, and Marq.
Administrative or related professional certifications.
Bachelor’s degree in business administration, communications, or a related field.
Previous experience providing executive or senior administrative support, coordinating travel and events, and handling confidential information.
Equivalent combination of education, training, and relevant experience will be considered.

Responsibilities

Provide timely administrative support to the CEO and President, including preparing documents, organizing information, screening emails and calls, and coordinating follow-up.
Run, print, and organize daily reports; assemble, edit, and post company newsletters, memos, and meeting notes.
Coordinate meetings and communicate with attendees.
Complete and submit corporate card expense documentation.
Coordinate requested corporate purchases and arrangements, including flowers, food, and recognition items.
Organize the CEO’s events and appearances, prepare supporting materials, and communicate details to social media and other designated contacts.
Coordinate company tours, including preparing packets, communicating with participants and internal contacts, arranging refreshments, and confirming logistics.
Identify and prepare relevant articles for the CEO’s review.
Arrange the CEO’s personal appointments and domestic business travel, including flights, rental cars, hotels, itineraries, and supporting documentation.
Provide authorized personal administrative support to the CEO.
Coordinate buyer travel and administer the Southwest Business program.
Maintain recurring schedules, key contacts, travel procedures, approval processes, and reference materials for executive operations.
Protect confidential business and personal information, maintain organized records, and handle account access and handoff information only through authorized procedures.
Review sponsorship requests and event opportunities, prepare information for the CEO, and obtain required approvals.
Negotiate and coordinate approved events and sponsorships, initiate payment requests, and communicate with managers and external contacts.
Coordinate event giveaways with social media and arrange attendance at sponsored tables.
Review donation requests weekly, obtain required approvals, submit approved requests to Accounting, and track payment and communication follow-up; present larger requests to the CEO for review and approval.
Draft press releases and distribute approved materials to appropriate news outlets.
Create and distribute the Global Newsletter on the first of each month.
Organize employee volunteer opportunities, community activities, and corporate contests, including coordinating approved gift-card prizes.
Work with the sign shop to coordinate plaques and assist with award nominations.
Perform other duties assigned by the CEO or other authorized company leadership.