Executive Assistant to CEO/CFO (Start-up)

Andromeda Robotics•San Francisco, CA

2d•Onsite

About The Position

Andromeda Robotics is hiring its first dedicated Executive Assistant and Office Manager in San Francisco. The role supports the CEO and provides key support to the CFO/COO while building an efficient, welcoming in-office culture. It is approximately 60% executive assistance and 40% office management, reports directly to the CFO/COO, and has a significant impact on daily operations, team morale, and execution speed. Executive support includes owning the CEO’s complex calendar, anticipating conflicts, protecting executive time, coordinating internal and external requests, scheduling multi-executive and Board of Directors meetings, and handling essential scheduling and logistics for the COO. The role also coordinates domestic and international travel, reconciles expenses using Ramp, and uses or explores AI tools to improve executive productivity. Office management includes maintaining an organized, stocked office; organizing team lunches, celebrations, and events; and coordinating shipments of hardware and office supplies. The role may also support scouting and transitioning to a larger San Francisco office as the company grows. This position is onsite five days a week at the San Francisco office near Oracle Park.

Requirements

At least 3 years of professional experience in an Executive Assistant, Office Manager, or similar role.
High proficiency with Google Workspace, Calendly, and Ramp or similar expense management tools.
A can-do attitude and willingness to take on varied tasks and build processes from scratch.
Ability to thrive in ambiguity and adapt in a startup environment.
Positive energy and enjoyment of connecting people and building company culture.
Exceptional verbal and written communication skills.
Discretion in handling confidential executive and board matters.
Ability to work onsite five days a week in the San Francisco office near Oracle Park.

Nice To Haves

Experience in a venture-backed technology or hardware startup is highly preferred.
Existing use of AI productivity tools such as ChatGPT, Claude, or specialized scheduling assistants, or strong curiosity and eagerness to learn and adopt them.
Capability and interest in helping scout, evaluate, and transition to a new San Francisco office space.

Responsibilities

Own the CEO’s complex calendar, anticipate conflicts, protect the CEO’s time, and help keep the CEO on schedule.
Serve as the primary point of contact and liaison for internal teams, external partners, and investors seeking the CEO’s time.
Coordinate complex multi-executive internal meetings and Board of Directors meetings.
Manage essential calendar scheduling and logistics for the Chief Operating Officer.
Coordinate end-to-end domestic and international travel arrangements.
Reconcile expenses using Ramp.
Use or experiment with AI tools for tasks such as transcription, meeting summaries, drafting correspondence, and travel research.
Maintain a pristine, organized, and fully stocked physical office.
Organize team lunches, milestone celebrations, and team events.
Coordinate incoming and outgoing shipments of hardware components and office supplies.
Potentially partner with leadership to scout, evaluate, and transition to a new San Francisco office space.