Executive Assistant to CEO/CFO (Start-up)

Andromeda Robotics•San Francisco, CA

12h•$95,000 - $130,000•Onsite

About The Position

Andromeda is building a social intelligence layer for humanoid robots, with its first robot, Abi, already deployed in aged care and healthcare. The company is scaling from early deployments toward a platform for thousands of real-world environments. As Andromeda’s first dedicated Executive Assistant and Office Manager in San Francisco, this role is approximately 60% executive support and 40% office management. The position supports the CEO and provides key support to the CFO/COO while helping establish an efficient, vibrant in-office culture. It reports directly to the CFO/COO and has a significant impact on daily operations, team morale, and execution speed. The role is onsite five days a week at the San Francisco office near Oracle Park. The expected base salary range is $95,000–$130,000+; compensation depends on job-related knowledge, skills, and experience. Andromeda offers medical, dental, and vision coverage, a 401(k), equity, and paid time off. Visa sponsorship is generally not offered at this time.

Requirements

At least 3 years of professional experience in an executive assistant, office manager, or similar role.
High proficiency with Google Workspace, Calendly, and Ramp or similar expense management tools.
Ability to work onsite five days a week in the San Francisco office near Oracle Park.
Exceptional verbal and written communication skills.
Discretion in handling confidential executive and board matters.
A can-do attitude and willingness to take on varied tasks, build processes from scratch, and work in an ambiguous startup environment.
Ability to anticipate needs, follow through on details, and close the loop on tasks.

Nice To Haves

Experience in a venture-backed technology or hardware startup.
Existing use of AI productivity tools such as ChatGPT, Claude, or specialized scheduling assistants, or strong curiosity and eagerness to learn and adopt them.
Capability and interest in helping scout, evaluate, and transition to a new San Francisco office space.

Responsibilities

Manage the CEO’s complex calendar, anticipate conflicts, protect the CEO’s time, and help keep the CEO on schedule.
Serve as the primary point of contact and liaison for internal teams, external partners, and investors seeking the CEO’s time.
Coordinate complex meetings involving multiple executives and schedule critical Board of Directors meetings.
Manage essential calendar scheduling and logistics for the Chief Operating Officer.
Coordinate domestic and international travel arrangements and reconcile expenses using Ramp.
Use or experiment with AI tools for tasks such as transcription, meeting summaries, correspondence drafting, and travel research.
Maintain a clean, organized, and fully stocked office.
Organize team lunches, milestone celebrations, and team events to support company culture.
Coordinate incoming and outgoing shipments, including hardware components and office supplies.
Optionally partner with the leadership team to scout, evaluate, and transition to a new San Francisco office space.