Executive Assistant to CFO

The Hire Standard•San Francisco, CA

About The Position

Support the Chief Financial Officer and four to six senior leaders across the finance organization at a clinical-stage biopharmaceutical company developing cancer therapies. The role provides day-to-day executive assistance and keeps calendars, meetings, travel, events, and related logistics running smoothly. It is highly visible and involves serving as a primary point of contact for internal and external stakeholders, including board members and investors. The position works directly with the CFO and finance leaders and as part of a broader Executive Assistant team that coordinates coverage and shares best practices. The Executive Assistant will manage complex calendars and meeting preparation, arrange domestic and international travel, process expense reports in Concur, and coordinate meetings and events from planning through follow-up. Other administrative work includes purchase orders, vendor onboarding, and invoices. The role also supports an organized and welcoming office environment and requires professionalism, sound judgment, adaptability, and discretion when handling sensitive information.

Requirements

Five or more years supporting C-suite executives and senior leaders such as Vice Presidents and Senior Directors.
Experience in the biotechnology or pharmaceutical industry; required.
Experience supporting investor relations activities; required.
Advanced skills in Microsoft Office, including Outlook, Teams, Excel, and PowerPoint, as well as Zoom and Concur.
Exceptional organization and attention to detail when managing calendars, meetings, travel, and logistics for several executives.
Clear, confident written and verbal communication with people at every level.
Good judgment, including anticipating needs, solving problems proactively, and staying calm under pressure.
Complete discretion with confidential information.
Flexibility to adapt quickly when priorities shift and take ownership of outcomes.

Nice To Haves

A bachelor's degree is strongly preferred.

Responsibilities

Provide day-to-day administrative support to the CFO and four to six senior leaders.
Manage complex calendars, balance competing priorities, and coordinate meetings with internal teams, investors, and outside partners.
Prepare executives for meetings by arranging agendas, materials, and presentations in advance.
Plan complex domestic and international travel, create detailed itineraries, and process expense reports in Concur.
Serve as a primary point of contact for executives, board members, investors, consultants, partners, and vendors.
Coordinate meetings end to end, including scheduling, rooms, agendas, materials, catering, and follow-up.
Plan investor and scientific events, including venues, travel, accommodations, and meals.
Support leadership and team meetings, offsites, executive visits, and candidate interviews.
Process purchase orders, onboard vendors, and manage invoices.
Coordinate schedules with the Executive Assistant team, share best practices, and provide coverage for colleagues.
Build working relationships with teams across the company and help keep the office organized, productive, and welcoming.
Handle confidential and sensitive information professionally and with sound judgment.