Executive Assistant, Project Manager to the CFO

Family Health Centers of San Diego • San Diego, CA

2d • $70,304 - $99,251 • Onsite

About The Position

Under the supervision of the CFO, the Executive Assistant, Project Manager provides administrative support and facilitates projects to help achieve strategic goals. The role manages projects, calendars, meetings, and follow-up systems for assigned executive leaders; assists with managerial and organizational reviews; and supports systems and processes that improve managerial effectiveness and organizational performance. The position is regular full-time, Monday through Friday, and onsite in San Diego. Occasional travel between sites and other locations is required.

Requirements

• Bachelor’s degree in Business Administration, Healthcare Administration, Political Science, or a related field, or an equivalent combination of education and experience.
• Five years of experience as an Administrative Assistant, Personal Secretary, or Executive Assistant in the healthcare field.
• Healthcare background is required.
• Demonstrated track record of managing complex projects.
• Excellent organizational, communication, grammar, spelling, and punctuation skills.
• Excellent computer skills and proficiency with Microsoft Office.
• Ability to type at least 65 words per minute.
• Ability to understand concepts and bring projects to life, and to work at a high level across the entire agency.
• Strong multitasking and self-starter skills.
• Valid California driver’s license, an automobile, proof of minimum car insurance required under California law, and an acceptable driving record.
• Commitment to community medicine and providing culturally competent care to medically underserved people.

Nice To Haves

• Background in process management.
• Bilingual English/Spanish skills.
• Spanish-language skills.
• Skill in dictation, transcription, and composition.

Responsibilities

• Manage and coordinate projects, calendars, and associated meetings for assigned executive leaders.
• Assist with managerial and organizational reviews and studies as requested.
• Assist in developing and implementing systems for managerial effectiveness and process improvement, including communicating policy clarifications and providing technical assistance.
• Coordinate and attend meetings related to projects and process improvement.
• Develop systems to track follow-up and outcomes.
• Create and manage automated project-tracking and information systems, along with other processes that improve departmental and organizational effectiveness.
• Work cooperatively with others in process analysis and improvement.
• Ensure Senior Leadership directives are effectively communicated to managers and support staff as needed.
• Maintain correspondence files and related materials for Senior Leadership, including administrative-related functions.
• Organize and track all projects.
• Perform other duties as assigned.

Benefits

• Competitive salary.
• Retirement plan with employer match.
• Paid time off, extended sick leave, and paid holidays.
• Medical, dental, vision, flexible spending account, and life insurance.
• Employee discounts and wellness programs.
• Mileage and other reimbursement governed by policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior