Executive Assistant & Project Manager to the President

Family Health Centers of San Diego•San Diego, CA

2d•$70,304 - $99,251

About The Position

Family Health Centers of San Diego (FHCSD) is hiring an Executive Assistant & Project Manager to the President. The role supports the president and senior leadership through project management, organizational analysis, communications, scheduling, and administrative coordination. It also works across the agency with managers and the Strategic Planning office to monitor project execution and key performance indicators, improve systems and processes, and ensure leadership directives and deliverables are followed through. The position requires a healthcare background and a demonstrated record of supporting a senior company executive. The successful candidate will be committed to community medicine and culturally competent care for medically underserved people. Occasional travel between sites and other locations is required; a valid California driver’s license, an automobile, proof of required car insurance, and an acceptable driving record are required. The role is regular full-time, with a stated salary range of $70,304 to $99,251.

Requirements

10 years of experience as an Administrative Assistant, Personal Secretary, or Executive Assistant, including five years in healthcare.
Healthcare background is required.
High school diploma required; a bachelor's degree is preferred.
Excellent operational skills in Microsoft Office/Microsoft Suite; documented use of AI; some publishing skills and experience using a communications platform.
Demonstrated ability in data gathering and developing or using analytics.
Demonstrated track record of managing complex projects.
History of successful work at a high level for a senior company executive.
Ability to understand concepts and bring projects to life.
Critical-thinking skills, ability to adapt to rapid change, and ability to generalize learning.
Ability to work at a high level across the entire agency and excellent organizational skills.
Ability to develop positive internal and external relationships sufficient to support the president's work.
Integrity and work ethic necessary to support the president; discretion and confidentiality are required.
Excellent communication, composition, grammar, spelling, and punctuation skills.
Excellent computer skills and proficiency with Microsoft Office; ability to type at least 65 WPM.
Multitasking and self-starter skills.
Technical skills will be verified through on-site testing.
Occasional travel between sites and other locations; valid California driver's license, automobile, proof of minimum car insurance required under California law, and acceptable driving record.

Nice To Haves

Background in process management.
Bachelor's degree.
Bilingual English/Spanish; Spanish language skills are a plus.

Responsibilities

Conduct managerial and organizational reviews, analytics, and studies as requested.
Provide oversight to other managers to ensure deliverables are met.
Identify gaps in project execution, develop remedies, and keep the president informed through written progress reports.
Assist with coordinating the development, data gathering, implementation, and evaluation of a strategic plan; work with the Strategic Planning office to monitor KPI execution.
Assist with management of external organization requirements, such as Joint Commission, OSV, and CLIA requirements, as directed by the CEO.
Create and manage automated project tracking and information systems, along with other systems and processes that improve departmental and organizational effectiveness; cooperate with others on process analysis and improvement.
Develop systems to track follow-up and outcomes.
Provide policy clarification and technical assistance to managers.
Assist with coordinating and implementing special events, including the annual board dinner.
Coordinate, schedule, and attend project- and process-improvement-related meetings and debriefings.
Ensure Senior Leadership directives are effectively communicated to managers and support staff as needed.
Maintain correspondence files and related materials, including administrative functions for the president and senior leadership as requested.
Compose communications for the president, including thank-you notes, meeting documentation, and patient and colleague correspondence.
Schedule appointments and meetings as directed by the president, including arranging refreshments or lunch, reserved parking, and conference rooms.
Perform other duties as assigned.