Executive Assistant, Project Manager to the CFO

Family Health Centers of San Diego•San Diego, CA

3d•$70,304 - $99,251•Onsite

About The Position

Under the supervision of the CFO, this role provides administrative support and facilitates projects to help achieve strategic goals. The position manages projects, calendars, and meetings for assigned executive leaders; supports managerial and organizational reviews; and helps develop and implement systems for managerial effectiveness and process improvement. It coordinates project-related meetings, tracks follow-up and outcomes, creates and manages automated project and information-tracking systems, and works with others on process analysis and improvement. The role also communicates Senior Leadership directives as needed, maintains administrative correspondence and related files, and organizes and tracks projects. Other duties may be assigned. The position is regular, full-time, Monday through Friday, and onsite at 4080 Centre Street in San Diego. Occasional travel between sites and other locations is required. A valid California driver’s license, an automobile, proof of required auto insurance, and an acceptable driving record are required. The salary range is $70,304 to $99,251. The successful candidate will demonstrate commitment to community medicine and culturally competent care for medically underserved communities.

Requirements

Bachelor’s degree in Business Administration, Healthcare Administration, Political Science, or a related field, or an equivalent combination of education and experience that provides the required skills and knowledge.
At least 5 years of experience as an Administrative Assistant, Personal Secretary, or Executive Assistant in the healthcare field.
Healthcare background is required.
Demonstrated track record of managing complex projects.
Excellent organizational skills and ability to work at a high level across the entire agency.
Ability to understand concepts and bring projects to life.
Excellent communication skills and excellent grammar, spelling, and punctuation.
Excellent computer skills, including proficiency with Microsoft Office.
Typing speed of at least 65 words per minute.
Ability to multitask and work as a self-starter.
Valid California driver’s license, automobile, proof of minimum auto insurance required under California law, and acceptable driving record; occasional travel between sites and other locations is required.

Nice To Haves

Background in process management.
Bilingual English/Spanish; Spanish language skills are a plus.
Skill in dictation, transcription, and composition.

Responsibilities

Manage and coordinate projects, calendars, and associated meetings for assigned executive leader(s).
Assist with managerial and organizational reviews and studies as requested.
Assist in developing and implementing systems for managerial effectiveness and process improvement, including communicating policy clarification and providing technical assistance.
Coordinate and attend project and process-improvement meetings; develop systems to track follow-up and outcomes.
Create and manage automated project-tracking systems, information systems, and other processes that improve departmental and organizational effectiveness.
Work cooperatively with others on process analysis and improvement.
Communicate Senior Leadership directives effectively to managers and support staff as needed.
Maintain correspondence files and related materials for Senior Leadership, including administrative functions.
Organize and track all projects.
Perform other duties as assigned.