Executive Assistant

Ryan Specialty • Atlanta, GA

2d • $68,000 - $85,000 • Hybrid

About The Position

RT Specialty, a division of Ryan Specialty, is seeking a highly organized and proactive Executive Assistant to support senior leadership in its Atlanta office. The role initially supports one senior executive, with the potential to support an additional senior leader over time. The Executive Assistant will help bring structure to a fast-moving environment, anticipate needs, and serve as a trusted partner by managing schedules, coordinating meetings and travel, preparing for commitments, and keeping priorities organized and on track.

The position requires sound judgment, ownership, discretion, and the ability to learn the business and leadership priorities. It is based in Atlanta with a flexible hybrid arrangement and a regular in-office presence, including Mondays for weekly planning and coordination. Additional onsite availability depends on meetings, events, and business needs.

Requirements

• At least 3 years of experience supporting executives, senior leaders, or teams in a fast-paced professional environment.
• Demonstrated experience managing complex calendars and competing priorities.
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Exceptional organization and attention to detail.
• Strong judgment and confidence making thoughtful prioritization decisions.
• A proactive mindset, with the ability to anticipate needs and take initiative.
• Excellent written and verbal communication skills.
• A high level of reliability, follow-through, and personal accountability.
• Ability to build strong, trusted relationships across an organization.
• Comfort adjusting quickly when schedules or priorities change.
• Experience coordinating travel, meetings, and events.
• Bachelor's degree or equivalent combination of education and relevant professional experience; a bachelor's degree is preferred.

Nice To Haves

• Experience supporting more than one senior leader.
• Insurance or financial services experience.

Responsibilities

• Own and proactively manage a complex executive calendar, including scheduling, prioritizing requests, resolving conflicts, and anticipating changes.
• Protect the executive's time by understanding business priorities and using sound judgment when coordinating meetings and commitments.
• Stay ahead of upcoming meetings, deadlines, travel, and follow-ups so the executive is prepared and priorities continue moving forward.
• Coordinate internal and external meetings, including agendas, materials, conference rooms, catering, and other logistics.
• Arrange domestic and international travel, including flights, accommodations, transportation, itineraries, and schedule changes.
• Prepare and edit correspondence, presentations, reports, and other executive-level materials.
• Coordinate team meetings, business events, client functions, and other gatherings as needed.
• Serve as a professional and responsive point of contact for internal and external stakeholders.
• Track key commitments, follow-ups, and action items to help ensure important priorities do not fall through the cracks.
• Develop an understanding of the business, key relationships, and leadership priorities to become an increasingly effective partner.
• Handle sensitive and confidential information with discretion.
• Assist with occasional personal scheduling or administrative needs.
• Take on special projects and evolving responsibilities as the needs of the executive and business grow.

Benefits

• Paid time off for company holidays, vacation, sick days, and personal days.
• Paid parental leave.
• Mental health services.
• Comprehensive benefits package intended to support employees' and family members' physical, financial, and emotional well-being.
• Full-time roles are eligible for bonuses and benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior