Executive Assistant

Cencora • Conshohocken, PA

3d

About The Position

The Executive Assistant supports Cencora’s Global Digital and Technology Services (GDATS) leadership in a fast-paced, global technology environment. The role serves as a trusted partner to leaders by coordinating schedules, anticipating needs, facilitating communication, and providing high-quality administrative support so leaders and their teams can stay focused on priorities.

The position provides advanced, diversified, and confidential administrative support, including calendar and meeting coordination, executive travel and expense management, document and report preparation, and assistance with scheduled and unscheduled departmental projects. It also supports department managers with meeting preparation, helps resolve workload issues through frequent interaction with associates and management, and provides backup coverage for other Executive Administrative associates.

Requirements

• Broad training in fields such as business administration, accountancy, sales, marketing, computer sciences, or similar vocations, generally obtained through a two-year Associate’s Degree program or an equivalent combination of experience and education.
• A minimum of four years of directly related experience.
• Ability to communicate effectively orally and in writing.
• Strong interpersonal skills.
• Strong analytical skills.
• Strong organizational skills and attention to detail.
• Ability to resolve issues quickly and efficiently.
• Ability to represent a positive and professional image.
• Strong knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to implement processes that result in satisfactory audit practices.

Nice To Haves

• Certified Administrative Professional (CAP) certification or equivalent certification.
• Experience with SAP Concur.

Responsibilities

• Provide advanced, diversified, and confidential administrative support for GDATS leadership.
• Perform general administrative tasks, including handling mail, typing, filing, and answering phones.
• Establish and maintain office files, make appointments, and arrange meeting rooms.
• Manage expenses using SAP Concur and arrange executive travel.
• Submit information, documents, and reports to other departments for processing as needed.
• Compile information from various sources and use it to generate reports.
• Audit and maintain reports by checking for errors, inconsistencies, and discrepancies; make corrections and notify appropriate personnel of modifications.
• Keep department schedules and calendars updated.
• Assist with scheduled and unscheduled departmental projects.
• Draft and type correspondence and presentations for internal and external contacts.
• Interact with inter-departmental associates and management to resolve workload issues.
• Provide backup support for other Executive Administrative associates in the department.
• Assist and support department managers in preparing for meetings.
• Maintain and promote positive, professional working relationships with associates and management.
• Comply with applicable policies, procedures, safety rules, and regulations.
• Perform related duties as assigned.

Benefits

• Medical, dental, and vision care.
• Benefits and resources addressing physical, emotional, financial, and social wellness.
• Support for working families, which may include backup dependent care, adoption assistance, infertility coverage, family-building support, behavioral health solutions, paid parental leave, and paid caregiver leave.
• Training programs and professional development resources.
• Mentorship programs.
• Opportunities to participate in employee resource groups and volunteer activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree