Executive Assistant Jobs in Los Angeles, TX

About The Position

Requirements

• High school diploma or GED (General Education Diploma) equivalency
• At least three years experience supporting executive leadership in an administrative capacity
• PC proficiency to include strong Microsoft Office skills with Word, Outlook, Excel and PowerPoint
• Excellent written and verbal communication skills and organizational skills

Responsibilities

• Maintains executive management team members' calendars and schedules
• Prepares and issues communication pieces on behalf of executive management team members
• Assists with preparation of PowerPoint presentations
• Schedules travel arrangements
• Manages contract process including coordination of Company signatures, electronic and original record-keeping, dispersal to appropriate parties, and follow-up on external signatures
• Edits, compiles, and distributes quarterly packages to Board of Directors in advance of board meetings
• Prepares and records expense reports for executive management team members on a timely basis
• Ensures that an optimal level of office supplies, letterhead and envelopes for assigned management team is maintained
• Coordinates meetings as needed to include communicating with attendees, setting up the room, ensuring equipment and supply needs are met, and having refreshments and/or meals available as needed
• Ensures an adequate level of drinks and supplies are maintained in the break room and meeting rooms as assigned
• Provides additional administrative support to others or with other tasks as assigned
• Files as needed
• Provides back up relief to the Receptionist as needed
• Other duties as required and assigned

Benefits

• Access wages early with the Rain financial wellness app.
• Free telemedical access to doctors and therapists through FirstStop Health available first day of employment!
• Health, dental, and vision insurance after 30 days of employment
• 401k match
• Paid maternity and paternity leave
• Access to career development, employee resource groups, and mentorship programs
• Employee discounts
• Access to employee perks like fitness class discounts and free access to a relaxation and meditation app
• Free financial wellness programs
• Daycare discount program
• Opportunities to volunteer and give back to your community
• + more!