Executive Assistant

KBR • Arlington, DC

2d • Onsite

About The Position

KBR is seeking a highly organized, proactive, and resourceful Executive Assistant to provide administrative and operational support to senior executives at its Arlington, Virginia office. The position supports multiple senior leaders, serving as a trusted partner who manages complex schedules, coordinates business activities, handles sensitive information, and helps ensure key priorities are executed efficiently. The role is full-time and based on-site in Arlington, Virginia.

The successful candidate will thrive in a fast-paced, high-visibility environment, exercise exceptional judgment and discretion, and manage competing priorities while delivering high-quality support. KBR's Mission Technology Solutions business is expected to spin off as the independent company Trinzic in January 2027. Employees who join that business before the spin-off are expected to transition to Trinzic when the separation is complete without needing to reapply.

KBR employs approximately 37,000 people worldwide, with customers in more than 85 countries and operations in over 28 countries. The planned Trinzic organization is expected to launch with more than 18,000 employees supporting customers around the world.

Requirements

• Bachelor's degree in Business Administration, Communications, or a related field; equivalent experience may be considered in lieu of a degree.
• At least 5 years of experience providing executive-level administrative support to senior leaders in a large, complex, multinational corporate environment.
• Demonstrated experience supporting senior leaders and managing complex calendars, travel arrangements, and executive logistics.
• Proven ability to manage multiple priorities and deadlines in a fast-paced, high-visibility environment.
• Demonstrated experience creating, documenting, and improving administrative processes, workflows, and executive support procedures.
• Experience coordinating meetings, events, and activities involving diverse stakeholder groups.
• Exceptional organizational and prioritization skills, including the ability to manage competing demands in a fast-paced executive environment.
• Strong executive presence, communication skills, and professional judgment when interacting with senior leaders, employees, and external stakeholders.
• Ability to handle highly confidential information with discretion, maturity, and sound business judgment.
• Resourceful, proactive, and adaptable approach, with the ability to anticipate needs, solve problems, and drive work independently.
• Strong relationship-building skills and ability to collaborate and influence across functions, levels, and personalities.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Teams, Word, Excel, and PowerPoint.

Nice To Haves

• Experience supporting C-suite executives and senior leadership teams within a large, complex, multinational organization.
• Experience working in a publicly traded company, government contractor, or similarly regulated environment.
• Experience building administrative infrastructure, documenting SOPs, and implementing processes that improve executive operations and organizational effectiveness.
• Experience supporting executive leadership teams during periods of growth, transformation, organizational change, or corporate transactions.
• Experience coordinating board, governance, executive leadership, or other high-profile internal and external engagements.
• Familiarity with enterprise tools such as Concur, SharePoint, SAP, Oracle, Workday, Deltek Costpoint, or similar business systems.

Responsibilities

• Provide comprehensive administrative support to senior executives, managing priorities, schedules, and day-to-day operations.
• Coordinate complex calendars, meetings, and appointments across stakeholders, time zones, and competing business priorities.
• Plan and manage domestic and international travel, including itineraries, accommodations, transportation, expense reporting, and related logistics.
• Prepare, edit, and manage executive correspondence, presentations, reports, meeting materials, and other business documentation.
• Develop, document, and improve administrative processes, standard operating procedures, and executive support resources.
• Establish and maintain administrative infrastructure and institutional knowledge, including contact directories, onboarding resources, templates, tracking tools, and business continuity materials.
• Coordinate leadership meetings, executive off-sites, town halls, and other executive-level events, including logistics and follow-through.
• Serve as a liaison between executives and internal or external stakeholders to support effective communication and timely execution of priorities.
• Track action items, deadlines, and deliverables supporting executive and organizational objectives.
• Prepare for meetings by coordinating agendas, assembling materials, recording key outcomes, and managing follow-up activities.
• Manage confidential and sensitive information with discretion, professionalism, and sound judgment.
• Anticipate scheduling conflicts, operational challenges, and administrative needs, and proactively identify and implement solutions.
• Partner across functions to facilitate collaboration, information flow, and alignment on initiatives.
• Support special projects and other administrative responsibilities as assigned.

Benefits

• KBR may offer additional compensation to certain job titles or levels, which may include sign-on bonuses, relocation benefits, short-term incentives, long-term incentives, or discretionary payments for exceptional performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level