Executive Assistant

Align Social Impact•New York, NY

1d•Hybrid

About The Position

Align Social Impact is seeking an Executive Assistant to support the Founder and CEO and the growing social impact practice. Align is a full-service impact agency working across storytelling, research, culture, and systems change for brand, nonprofit, talent, and foundation clients worldwide. The role is a key point of contact for the CEO and supports the daily operations of a global team through calendar management, client communication, travel coordination, event planning, and administrative support. It also includes project management, HR and organizational administration, and Chief of Staff-style support. The position is full-time and hybrid, with approximately 90% remote work and seven days per quarter required in the New York City office. Estimated travel is 25%. The salary range is $40,000–$48,000 per year. Candidates must be authorized to work in the United States.

Requirements

At least 2 years of experience working inside an agency, startup, or campaign.
Experience managing high-stakes and complex projects and VIP clients, and working with remote, global teams.
Exceptional organizational, prioritization, and time-management skills.
Strong written and verbal communication skills, particularly with high-profile external-facing clients, and keen attention to detail.
A high standard of work quality.
Growth mindset and comfort giving and receiving feedback.
Proficiency with remote work tools such as Slack and GSuite.
Flexibility and adaptability in a fast-paced environment.
Mission alignment and eagerness to make an impact.
Authorization to work in the United States.

Responsibilities

Optimize and manage the Founder and CEO’s calendar, coordinate team calendars with a focus on client meetings, prioritize appointments, prevent scheduling conflicts, and communicate schedule changes.
Handle client email communications, including post-meeting follow-ups; prepare and edit correspondence, presentations, and other documents; and take notes and track follow-up actions during select client meetings.
Research and book travel accommodations and transportation, and prepare itineraries tailored to individual preferences.
Support the planning and execution of company events, including initiatives such as COP28; coordinate printing, translation, venue, and other logistics.
Provide administrative support, including data entry, filing, and office organization, and direct inquiries to appropriate team members.
Maintain and update team records; assist with recruitment, onboarding, and organization-wide communications; and, as needed, support HR compliance, employee benefits, and payroll administration.
Shadow and support the Founder and CEO on daily tasks, projects, and operations as a strategic partner.
Organize, coordinate, track, and support key business projects, working with the Founder/CEO, Project Leads, and Operations team on internal communications and information flow.
Support implementation of organizational strategies and initiatives.
Create and maintain company objectives, key results, and goals; coordinate project communication across teams; manage timelines, resources, and deliverables; monitor progress; and provide updates to the Founder and CEO.
Within the first 30 days, take ownership of administrative tasks and projects for the Founder and CEO; build relationships with team members and partners; learn communications standards and begin leading client communications on the CEO’s behalf; anticipate and proactively address the CEO’s needs; and learn company operations, client profiles, and projects while providing regular status updates.