Document Specialist Jobs

About The Position

Requirements

• Approximately 3+ years of document control experience, preferably on construction or public infrastructure projects.
• Proficiency with SharePoint, Microsoft Office, and electronic document management or PMIS platforms.
• Strong organizational skills and attention to detail.
• Must be able to work on-site in Seattle.
• Ability to read, write, and understand English to comprehend written job-related communications and verbal instructions and interactions.

Nice To Haves

• Bachelor's degree or two-year associate degree preferred.
• Document control experience on construction or public infrastructure projects.

Responsibilities

• Collect, retain, retrieve, distribute, and transmit project documents, including baseline documents, contract documents, engineering drawings, correspondence, transmittals, reports, and quality records.
• Create, log, copy, distribute, and file contract correspondence and electronic files.
• Maintain logs for submittals, RFIs, non-conformance reports, change documents, and other contract records.
• Maintain current contract drawings and specifications and support tracking of as-built and record documents.
• Upload and manage documents in SharePoint or the Authority's designated project management information system (PMIS).
• Perform periodic quality checks on documents, files, databases, and metadata to confirm compliance with Authority requirements.
• Support timely retrieval and assembly of documents for internal and external audits.
• Follow the Authority's Project Control Policies and Procedures, Construction Management Manual, and document control desk instructions.
• Support closeout documentation and turnover of project records.
• Perform other administrative support functions for the field office as needed.

Benefits

• 100% employer-paid medical, dental, and vision insurance for employee base plans.
• 40% employer contribution toward dependent or family healthcare coverage plans.
• 120 hours of combined PTO and sick time annually, in addition to paid holidays.
• 401(k) retirement plan with a company match of 50% on the first 6% of employee contributions.
• Pre-tax FSA/HSA options for medical, dental, and dependent care expenses.
• 100% employer-paid Employee Assistance Program (EAP) providing 24/7 confidential support.
• Access to expanded technical resources, mentorship, and career development opportunities.