Document Specialist in Houston, Texas

Gray Hawk Land Solutions • Houston, TX

14d • Onsite

About The Position

Gray Hawk Land Solutions is hiring a Document Specialist to work in its downtown Houston office. The role supports right-of-way projects and requires an understanding of all project phases, from line list development through construction. The specialist maintains accurate, current project status information and performs document, record, reporting, and administrative tasks with little or no supervision.

The position includes maintaining hard-copy files and client systems of record; creating system line lists; conducting in-house right-of-way and title searches; scanning documents and entering metadata; and reviewing land acquisition agreements. The specialist also supports reporting and project users while managing priorities and deadlines, including during high-volume periods.

Requirements

• At least five years of experience preparing and processing right-of-way acquisition easement documents on right-of-way projects.
• Complete understanding of all phases of a right-of-way project, from line list development to construction.
• Working knowledge and experience with right-of-way documents, including land acquisition easements and courthouse recording requirements, temporary workspace documents, damages and compensation documents, and Excel tracking sheets.
• Fluency in Microsoft Office software, including Excel and Word, and an excellent understanding of database entry.
• Ability to learn new systems quickly.
• Understanding of general access reporting functions and the use of formula or equation statements to optimize reports and reporting functions.
• Strong organizational and time-management skills, with the ability to prioritize and multitask efficiently during high-volume periods.
• Strong proofreading skills and attention to detail.
• Proficient typing skills and ability to use a calculator, copier, postage machine, and other common project equipment.
• Excellent written and verbal communication skills.
• Professionalism and the ability to relate to people from various backgrounds and work well with others.
• Ability to work effectively both independently and in a team environment.
• Self-starter able to perform tasks with little or no supervision.

Nice To Haves

• Experience with geoAMPS or Pandell Projects.
• Experience with ESRI GIS software.

Responsibilities

• Maintain accurate and current information on the overall status of right-of-way projects.
• Maintain hard-copy files, including easements, lease documents, real estate deeds, and other documents relating to ownership and rights.
• Create system line lists as requested.
• Conduct in-house right-of-way and title searches as requested.
• Scan documents into client systems of record and add specific metadata.
• Review and understand land acquisition agreements.
• Use reporting functions and formula or equation statements to support reports and reporting functions.
• Provide administrative support to a wide variety of users.
• Prioritize work according to project timelines and help ensure deadlines are not jeopardized.
• Proofread reports and data for accuracy and completeness.

Benefits

• Full health benefits.
• Vision benefits.
• Dental benefits.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed