Document Specialist - Pecos County, Texas

TRC Companies, Inc. • Houston, TX

1d

About The Position

TRC, Member of WSP, is seeking a Right of Way Document Specialist to support multiple projects and work closely with the land management team. The role focuses on right of way title documentation, land database management, document generation, land administration, and ensuring compliance with approved project procedures. The position reports to a land manager or director. The listed salary range is USD $27.00–$35.00 per hour.

Requirements

• Multiple years of experience as a document specialist.
• Title experience or the ability to read and understand title documents.
• Exceptional database, spreadsheet, and document-generation experience.
• Proficiency in PC operation, including spreadsheet and word-processing applications, and experience with database software programs.
• Ability to demonstrate initiative and assertiveness, plan and manage work efficiently, and work under stress and time pressures.
• Competent knowledge and skills in land descriptions and terminology, easements, and various conveyance documents.
• Practical experience applying, modifying, and adapting standards and techniques.
• Detail-oriented, with excellent oral and written communication skills.
• Highly organized and experienced in a collaborative team environment.
• Commitment to customer satisfaction and ability to work in a team-oriented environment.
• Experience working in fast-paced environments and adapting to changing priorities.
• Ability to lift and/or move up to 35 pounds; use good judgment when moving items and seek assistance or use back support when appropriate.
• Ability to perform job-related visual and physical tasks, including working at a computer, handling objects or controls, reaching, hearing, talking, standing, walking, stooping, kneeling, or crouching.

Nice To Haves

• Bachelor’s degree in a real-property-related field.
• Training completed through an authorized real estate company.
• Training courses offered by the IRWA.
• Paralegal certification.
• Major project experience in a multistate environment.
• Previous supervisory experience.

Responsibilities

• Support multiple TRC land projects and the land management team with administrative needs.
• Manage databases and generate documents in accordance with project right of way procedures.
• Maintain land files and oversee land administration according to the Land Procedure.
• Ensure right of way data is entered correctly and that database exports and reports are accurate.
• Assist the Manager with land acquisition cost totals and forecasts when required.
• Produce database reports and work with project personnel and the Land Manager to assess their accuracy, efficiency, and effectiveness.
• Ensure tasks follow approved Project Procedures.
• Assemble and maintain right of way tract files and maintain electronic copies of landowner documents as required.
• Oversee and assist with preparation of acquisition packages before they are issued to Land Agents.
• Review executed documents for accuracy and review easement and damage payments.
• Prepare ownership, survey permission, and construction line lists.
• Prepare releases and subordinations for mortgages and liens when required by project procedures.
• Assist with landowner mailings and track registered and certified mail receipts.
• Record executed documents in the appropriate county after Manager or Supervisor approval.
• Administer line list, survey restriction, and construction restriction reports.
• Review completed files for execution by all parties, proper notarization, and supporting forms; transfer original documentation to office files and send required instruments for recording.
• Review tract files for completeness and compliance with approved Project Procedures.
• Review condemnation files for completeness and transmit them to the Manager.
• Arrange transfer of hardcopy tract files to the client at project completion.
• Adhere to the project Safety Plan.

Benefits

• Medical insurance.
• Dental insurance.
• Vision insurance.
• Disability insurance.
• 401(k) package with traditional and Roth options and company match.
• Paid time off of 7 days per year, contingent upon full-time status.
• At least 8 paid holidays per year for full-time employees.
• Paid sick, family, and disability leave in accordance with the laws of the employee’s state of residence.
• Potential eligibility for the Company’s annual discretionary bonus program, contingent on company, business segment, and individual performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed