Document Specialist - Pecos County, Texas

TRC Companies, Inc. • Midland, TX

1d

About The Position

TRC, Member of WSP, is seeking a Right of Way Document Specialist to support multiple land projects and work closely with the land management team. The role involves administering land files and databases in accordance with approved project and right of way procedures; generating documents, reports, and data exports; and supporting land acquisition administration. The specialist reviews, organizes, and maintains tract and condemnation files, acquisition packages, executed documents, and electronic landowner records, and helps ensure documents and data are complete and accurate. The position reports to a land manager or director and must adhere to the project Safety Plan.

Requirements

• Multiple years of experience as a document specialist.
• Title experience or the ability to read and understand title documents.
• Exceptional experience with databases, spreadsheets, and document generation.
• High proficiency in PC operation, including spreadsheet and word-processing software, and experience with database software programs.
• Knowledge and skills in land descriptions and terminology, easements, and a variety of conveyance documents.
• Ability to demonstrate initiative and assertiveness, plan and manage work efficiently, and work well under stress and time pressure.
• Practical experience applying, modifying, and adapting standards and techniques.
• Detail-oriented, with excellent oral and written communication skills.
• Highly organized and experienced in a collaborative, team-oriented environment.
• Commitment to customer satisfaction and ability to work in a fast-paced environment and adapt to changing priorities.
• Ability to lift and/or move up to 35 pounds and use good judgment when moving office supplies or furniture.
• Ability to sit; use hands and fingers to handle or feel objects, tools, and controls; reach with hands and arms; hear and talk; and stand, walk, stoop, kneel, or crouch.
• Vision abilities including close vision, distance vision, color vision, and the ability to adjust focus while using a computer monitor and performing other task-related functions.

Nice To Haves

• Bachelor’s degree in a real-property-related field.
• Training completed through an authorized real estate company.
• Training courses offered by the IRWA.
• Paralegal certification.
• Major project experience in a multistate environment.
• Previous supervisory experience.

Responsibilities

• Support multiple TRC land projects and the land management team with administrative needs.
• Manage databases and generate documents as required by project right of way procedures.
• Maintain land files in accordance with the Land Procedure and oversee land administration.
• Ensure right of way data is entered correctly and that database exports and reports are accurate.
• Assist the Manager with land acquisition cost totals and forecasts when required.
• Produce database reports and work with project personnel and the Land Manager to assess their accuracy, efficiency, and effectiveness.
• Ensure tasks follow approved Project Procedures.
• Assemble and maintain right of way tract files and maintain electronic copies of landowner documents as required.
• Oversee and assist with preparing acquisition packages before they are issued to Land Agents.
• Review executed documents for accuracy and review payments for easements and damages.
• Prepare ownership, survey permission, and construction line lists.
• Prepare releases and subordinations for mortgages and liens when required.
• Assist with landowner mail-outs and track registered and certified mail receipts.
• Record executed documents in the appropriate county after Manager or Supervisor approval.
• Administer line list, survey restriction, and construction restriction reports.
• Review completed files for required executions, notarizations, and supporting forms; transfer original documentation to the office file and send instruments for recording.
• Review tract files for completeness and compliance with approved Project Procedures.
• Review condemnation files for completeness and transmit them to the Manager.
• Arrange transfer of hardcopy tract files to the client at project completion.
• Adhere to the project Safety Plan.

Benefits

• Medical, dental, vision, and disability insurance.
• 401(k) package with traditional and Roth IRA options and company match.
• Paid time off of 7 days per year, contingent upon full-time status.
• At least 8 paid holidays per year for full-time employees.
• Paid sick, family, and disability leave in accordance with the laws of the employee’s state of residence.
• Potential eligibility for the Company’s annual Discretionary Bonus Program, contingent on company, business segment, and individual performance against key performance indicators.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed