Document Specialist - Pecos County, Texas

TRC Companies, Inc. • Austin, TX

1d

About The Position

TRC, Member of WSP, is seeking a Right of Way Document Specialist to support multiple TRC projects in collaboration with the land management team. The role focuses on right of way title work, land database management, document generation, and administration in accordance with each project’s approved procedures. The specialist supports land acquisition and project reporting, maintains tract files and landowner documents, and helps ensure the accuracy and completeness of right of way records and executed documents. The position reports to a land manager or director.

The role requires strong attention to detail, organization, communication, and collaboration. It involves coordinating with project personnel, land agents, managers, and clients; supporting a fast-paced and changing workload; and adhering to the project Safety Plan. Physical requirements include lifting or moving up to 35 pounds and performing a range of seated and standing activities, including handling objects, reaching, walking, stooping, kneeling, or crouching.

TRC describes itself as a global environmental and engineering consulting firm. It invests in employee training and development and offers a competitive benefits package. Compensation for this position is $27.00–$35.00 per hour, with potential eligibility for an annual discretionary bonus subject to company, business-segment, and individual performance.

Requirements

• Multiple years of experience as a document specialist.
• Title experience or the ability to read and understand title documents.
• Exceptional experience with databases, spreadsheets, and document generation.
• Proficiency in PC operation, including spreadsheet and word-processing applications, and experience with database software programs.
• Knowledge and skills in land descriptions and terminology, easements, and a variety of conveyance documents.
• Practical experience applying, modifying, and adapting standards and techniques.
• Detail orientation and excellent oral and written communication skills.
• Strong organizational skills and experience working in a highly collaborative, team-oriented environment.
• Ability to demonstrate initiative and assertiveness, plan and manage work efficiently, and work under stress and time pressures.
• Experience in fast-paced environments and adaptability to changing priorities.
• Ability to lift and/or move up to 35 pounds and perform the physical activities described for the role.
• Bachelor’s degree in a real-property-related field is preferred; completed training by an authorized real estate company, IRWA training courses, or paralegal certification is a plus.

Nice To Haves

• Major project experience in a multistate environment.
• Previous supervisory experience.
• Bachelor’s degree in a real-property-related field.
• Training by an authorized real estate company.
• Training courses offered by the IRWA.
• Paralegal certification.

Responsibilities

• Work across multiple TRC land projects and support administrative needs of the land management team.
• Manage databases and generate documents in accordance with project right of way procedures.
• Maintain land files and oversee land administration in accordance with the Land Procedure.
• Ensure right of way data is entered correctly and that database exports and reports are accurate.
• Assist the Manager with land acquisition cost totals and forecasts when required.
• Produce database reports and work with project personnel and the Land Manager to assess report accuracy, efficiency, and effectiveness.
• Ensure tasks follow approved Project Procedures.
• Assemble and maintain right of way tract files and maintain electronic copies of landowner documents as required.
• Oversee and assist with preparing acquisition packages before they are issued to Land Agents.
• Review executed documents for accuracy and review easement and damage payments.
• Prepare ownership, survey permission, and construction line lists.
• Prepare mortgage and lien releases and subordinations when required by approved Project Procedures.
• Assist with landowner mail-outs and track registered and certified mail receipts.
• Record executed documents in the appropriate county after approval by a Manager or Supervisor.
• Administer line list, survey restriction, and construction restriction reports.
• Review completed files for execution by all parties in interest, proper notarization, and required supporting forms; transfer original documents to the office file and send required instruments for recording.
• Review tract files for completeness and compliance with approved Project Procedures.
• Review condemnation files for completeness and transmit them to the Manager.
• Arrange transfer of hardcopy tract files to the client when the project is complete.
• Adhere to the project Safety Plan.

Benefits

• Medical, dental, vision, and disability insurance.
• 401(k) package with traditional and Roth IRA options and company match.
• Paid time off of 7 days per year, contingent upon full-time status.
• At least 8 paid holidays per year for full-time employees.
• Paid sick, family, and disability leave in accordance with the laws of the employee’s state of residence.
• Potential eligibility for the Company’s annual discretionary bonus program, contingent on company, business-segment, and individual performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed