Document Specialist - Pecos County, Texas

TRC Companies, Inc. • Dallas, TX

1d

About The Position

TRC, Member of WSP, is seeking a Right of Way Document Specialist to work across multiple TRC projects with the land management team. The role focuses on right of way title work, land database technology, document generation, land administration, and maintaining complete and accurate project records. The specialist works with project personnel and land managers to support land acquisition activities and related administrative needs, following approved project procedures and the project Safety Plan.

The role requires strong attention to detail, organization, database and document-generation skills, and the ability to collaborate and adapt in a fast-paced environment. The position reports to a land manager or director. The stated pay range is $27.00–$35.00 per hour, with possible eligibility for the Company’s annual discretionary bonus program.

Requirements

• Multiple years of experience as a document specialist.
• Title experience or the ability to read and understand title documents.
• Exceptional database, spreadsheet, and document-generation experience.
• High proficiency in PC operation, including spreadsheet and word-processing applications, and experience with database software programs.
• Competent knowledge and skills in land descriptions and terminology, easements, and a variety of conveyance documents.
• Practical experience applying, modifying, and adapting standards and techniques.
• Excellent oral and written communication skills and strong attention to detail.
• Strong organization skills and experience working in a collaborative, team-oriented environment.
• Ability to demonstrate initiative and assertiveness, plan and manage work efficiently, and work well under stress and time pressure.
• Experience adapting to changing priorities and working in a fast-paced environment.
• Commitment to customer satisfaction and ability to work in a team-oriented environment.
• Ability to lift and/or move up to 35 pounds and use good judgment when lifting or moving supplies or furniture.
• Ability to perform duties requiring close, distance, and color vision; focus adjustment; sitting; handling objects and controls; reaching; hearing and talking; standing; walking; stooping; kneeling; or crouching.

Nice To Haves

• Bachelor’s degree in a real-property-related field.
• Training completed through an authorized real estate company.
• Training courses offered by the IRWA.
• Paralegal certification.
• Major project experience in a multistate environment.
• Previous supervisory experience.

Responsibilities

• Work across multiple TRC land projects and support the land management team with administrative needs.
• Manage databases and generate documents as required by the project’s right of way procedures.
• Maintain land files in accordance with the Land Procedure and oversee land administration.
• Ensure right of way data is entered accurately and that database exports and reports are accurate.
• Assist the Manager with land acquisition cost totals and forecasts when required, and produce requested database reports.
• Work with project personnel and the Land Manager to assess report accuracy, efficiency, and effectiveness.
• Ensure tasks follow approved Project Procedures and adhere to the project Safety Plan.
• Assemble and maintain right of way tract files and electronic copies of landowner documents according to approved procedures.
• Oversee and assist in preparing acquisition packages before issuing them to Land Agents.
• Review executed documents for accuracy and review payments for easements and damages.
• Prepare ownership, survey permission, and construction line lists.
• Prepare releases and subordinations for mortgages and liens when required by approved procedures.
• Assist with landowner mailouts and track registered and certified mail receipts.
• Record executed documents in the appropriate county after approval by a Manager or Supervisor.
• Administer line list reports, survey restrictions reports, and construction restrictions reports.
• Review completed files for execution by all parties, proper notarization, and completion of supporting forms; transfer original documentation to the office file and send required instruments for recording.
• Review tract files for completeness and compliance with approved Project Procedures.
• Review condemnation files for completeness and transmit them to the Manager.
• Arrange transfer of hardcopy tract files to the client at project completion.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Disability insurance
• 401(k) with traditional and Roth IRA options and Company match
• Paid time off for full-time employees: 7 days per year
• At least 8 paid holidays per year for full-time employees
• Paid sick, family, and disability leave in accordance with the laws of the employee’s state of residence
• Possible eligibility for the Company’s annual discretionary bonus program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed