Document Specialist - Pecos County, Texas

TRC Companies, Inc. • San Antonio, TX

1d

About The Position

TRC, Member of WSP, is seeking a Right of Way Document Specialist to work across multiple TRC projects in close collaboration with the land management team. The role focuses on right of way title work, land database technology, land administration, and document management. The specialist is responsible for maintaining accurate land records and databases, preparing and reviewing acquisition and other land documents, and ensuring work complies with approved project procedures and the project Safety Plan. The position reports to a land manager or director.

Requirements

• Multiple years of experience as a document specialist.
• Title experience or the ability to read and understand title documents.
• Exceptional experience with databases, spreadsheets, and document generation.
• Proficiency in PC operation, including spreadsheet and word-processing applications, and experience with database software.
• Competent knowledge and skills in land descriptions and terminology, easements, and a variety of conveyance documents.
• Ability to demonstrate initiative and assertiveness, plan and manage work efficiently, and perform under stress and time pressures.
• Practical experience applying, modifying, and adapting standards and techniques.
• Excellent oral and written communication skills and attention to detail.
• Strong organizational skills and experience working in a collaborative, team-oriented environment.
• Commitment to customer satisfaction and ability to work in a fast-paced environment with changing priorities.
• Ability to lift and/or move up to 35 pounds; use good judgment when moving office supplies or furniture and seek assistance or use back-support appliances when appropriate.
• Ability to meet the role's physical requirements, including sitting; using hands and fingers to handle or feel objects, tools, and controls; reaching; hearing and talking; and standing, walking, stooping, kneeling, or crouching.
• Vision abilities including close vision, distance vision, color vision, and ability to adjust focus while using a computer monitor and performing other manual, task-related functions.

Nice To Haves

• Bachelor's degree in a real-property-related field.
• Training completed through an authorized real estate company, IRWA training courses, or paralegal certification.
• Major project experience in a multistate environment.
• Previous supervisory experience.

Responsibilities

• Support multiple TRC land projects and the land management team with administrative needs.
• Manage databases and generate documents as required by project right of way procedures.
• Maintain land files and oversee land administration in accordance with the Land Procedure.
• Ensure right of way data is entered correctly and that database exports and reports are accurate.
• Assist the Manager with land acquisition cost totals and forecasts when required.
• Produce requested database reports and collaborate with project personnel and the Land Manager to assess their accuracy, efficiency, and effectiveness.
• Ensure tasks follow approved Project Procedures.
• Assemble and maintain right of way tract files and electronic landowner documents in accordance with approved procedures.
• Oversee and assist with preparation of acquisition packages before they are issued to Land Agents.
• Review executed documents for accuracy and review easement and damages payments.
• Prepare ownership, survey permission, and construction line lists.
• Prepare releases and subordinations for mortgages and liens when required by approved procedures.
• Assist with landowner mail-outs and track registered and certified mail receipts.
• Record executed documents in the appropriate county after approval by a Manager or Supervisor.
• Administer line list, survey restriction, and construction restriction reports.
• Review completed files for execution by all parties in interest, proper notarization, and completion of supporting forms; transfer original documents to the office file and send required instruments for recording.
• Review tract files for completeness and compliance with approved Project Procedures.
• Review condemnation files for completeness and transmit them to the Manager.
• Arrange transfer of hardcopy tract files to the client at project completion.
• Adhere to the project Safety Plan.

Benefits

• Medical, dental, vision, and disability insurance.
• 401(k) with traditional and Roth options and company match.
• Paid time off for full-time employees; PTO is 7 days per year.
• At least 8 paid holidays per year for full-time employees.
• Paid sick, family, and disability leave in accordance with the laws of the employee's state of residence.
• Potential eligibility to participate in the Company's annual discretionary bonus program, based on company, business segment, and individual performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed