Document Controls Specialist - Power

Kiewit • Monroe, LA

2d • Onsite

About The Position

The Document Controls Specialist independently administers and manages project document control systems, including logging, transmittal, and distribution of relevant documents to appropriate project team members. The role uses technology to manage document control tasks and works with project staff to facilitate team efficiency, coordinate responsibilities, and meet deadlines. The position is based in Richland Parish, Louisiana, and supports TIC Power, which provides direct-hire construction services for power generation projects throughout North America.

Requirements

• Basic knowledge of Electronic Document Management Systems (EDMS).
• Proficiency in Microsoft Office.
• Willingness to perform a variety of tasks and learn new skills.
• Detail-oriented, flexible, and highly motivated.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to work effectively within a project team with minimal supervision.
• Regular, reliable attendance.
• Ability to work productively and meet deadlines in a timely manner.
• Ability to communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Ability to perform work safely and effectively and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Ability to work during normal operating hours to organize and complete work within deadlines; overtime and weekends may be required.
• May need to work at various locations and in varying conditions.

Nice To Haves

• Knowledge of records and information management principles and methodologies.
• Knowledge of SharePoint and InEight software.

Responsibilities

• Maintain the Project Document Control Program throughout the project's lifecycle.
• Control numbering, sorting, filing, storing, and retrieval of electronic and hard-copy documents.
• Oversee document approval, maintenance, distribution, and retention policies.
• Reproduce documents and prepare reports and addendums.
• Maintain records of incoming document transmittals and prepare outgoing transmittals.
• Help ensure system documents contain accurate and current information.
• Perform process audits to ensure the accuracy of controlled documentation.
• Assist with information requests from external customers, vendors, and internal customers.
• Participate as needed in corrective and preventive action items and investigations.
• Guide a team in administering document flow and distribution at the project site.
• Train project teams on document control standards, workflow, and systems.
• Protect the confidentiality of sensitive information.
• Perform other duties assigned by project management and tasks needed to support company goals.

Benefits

• Medical insurance plans covering eligible employees and dependents
• Dental insurance plans covering eligible employees and dependents
• Vision insurance plans covering eligible employees and dependents
• Voluntary wellness and employee assistance programs
• Life insurance
• Disability plans
• Retirement plans with matching
• Generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed