Document Controls Specialist

WSP • Tulsa, OK

12d • Hybrid

About The Position

WSP is seeking a Document Control Specialist to join its Project Controls team in a hybrid position in Tulsa, Oklahoma. The role supports the Document Control Manager and team in maintaining document management systems for contract and project documents, ensuring policies and procedures are followed, and providing document management support to the project team. The specialist works within the existing Electronic Document Management System (EDMS), helps maintain efficient workflows, and ensures electronic records are kept in good order and in compliance with contractual requirements.

Requirements

• Bachelor's degree or equivalent experience.
• 3–5 years of project experience in document control or a similar role in the engineering or construction sector.
• Experience with Microsoft Office.
• Excellent organization, coordination, and prioritization skills.
• Strong reading, comprehension, and written retention skills.
• Good problem-solving skills and superior attention to detail.
• Exceptional client relations and customer service skills.
• Energetic, self-motivated, quick to learn, and focused on continuous improvement.
• Ability to work independently or as part of a multidisciplinary team.
• Ability to maintain confidentiality at all times.
• Proven record of upholding workplace safety and ability to abide by WSP's health, safety, drug/alcohol, and harassment policies.

Nice To Haves

• Experience with SharePoint, Bluebeam, and Microsoft 365.

Responsibilities

• Support the Document Control Manager and Document Control Team in maintaining a document management system for contract and project documents.
• Work with the team to ensure policies and procedures are followed.
• Help implement efficient workflow processes, monitor daily activity, and implement modifications.
• Provide document management support to the entire project team using the existing EDMS.
• Retrieve, upload, and download files; manage document naming conventions and numbering; assign and distribute documents.
• Process incoming and outgoing documentation.
• Maintain electronic record files in good order to comply with contractual requirements.
• Apply knowledge of submittal and RFI package procedures and processes.
• Work with project department leads to ensure timely processing of documentation.

What This Job Offers

• Job Type: Full-time