Construction Document Controls Specialist

HDR • Salt Lake City, UT

20h

About The Position

HDR is hiring a Construction Document Controls Specialist to provide specialized project-related administrative and accounting support. The role independently manages complex project and executive-level paper and electronic files, documents, and records; prepares correspondence and reports; and applies and monitors quality assurance procedures. The specialist supports project teams and multiple Project Managers, works with complex contracts and sub-agreements, and helps track budgets, workloads, schedules, and compliance requirements. The position also involves client interaction, invoicing, meeting coordination, presentations, project reviews, and resolving administrative project issues with sound judgment and discretion. HDR describes its culture as employee-owned, collaborative, and committed to inclusion.

Requirements

• High school diploma or equivalent.
• Experience with Microsoft Office products.
• General background-related experience.
• An attitude and commitment to being an active participant in HDR's employee-owned culture.

Nice To Haves

• 10 or more years of relevant industry or DOT experience.
• Experience with prompt payment, RFI, and submittal tracking.

Responsibilities

• Take responsibility for specialized project-related administrative and accounting functions.
• Independently manage complex project and executive-level paper and electronic files, documents, and records.
• Compose and develop correspondence and reports.
• Apply company quality assurance guidelines and procedures and independently monitor quality assurance.
• Manage project documents and files.
• Answer questions about company policies, procedures, and guidelines.
• Organize and coordinate meetings and assist with presentations.
• Work with complex contracts and sub-agreements.
• Track and monitor project budgets, workloads, and schedules.
• Actively participate in project reviews.
• Exhibit professionalism with clients.
• Work closely with multiple Project Managers and project teams.
• Use good judgment and discretion and independently resolve problems and issues relating to administrative project functions.
• Handle client invoicing and ensure compliance with project contractual obligations as needed.
• Track state, federal, and civil rights compliance.
• Perform other duties as needed.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED