Document Controls Administrator

Miron Construction • Neenah, WI

6d

About The Position

The Document Controls Administrator organizes and coordinates project documents and performs administrative work to support project teams. The position is in the Project Management department, is full-time and non-exempt, and reports to the Project Executive. It has no supervisory responsibilities, requires 0–5% travel, and follows a day-shift schedule.

The role manages project documentation and supports vendor contract administration, insurance documentation, certified payroll tracking, and project closeout. It also assists project teams with general administrative tasks. The work is primarily office-based, with periodic visits to project sites.

Requirements

• High school diploma, or a combination of education or professional experience that meets the responsibilities of the position.
• Ability to work with a variety of people in a fast-paced, deadline-driven environment.
• Ability to multitask, work efficiently independently and collaboratively, and learn and adapt quickly while maintaining strong attention to detail.
• Well-organized and a dedicated problem-solver.
• Proficient in Microsoft Office Suite 365.

Nice To Haves

• Understanding of construction administrative work.
• Prior experience with accounting software.

Responsibilities

• Manage and maintain the external document collaboration site, project contact directory, submittal logs, drawings, requests for information, and specifications for assigned projects.
• Facilitate vendor contracts from insurance through final project execution.
• Acquire and maintain approved certificates of insurance and Builder’s Risk insurance.
• Obtain and track company and subcontractor certified payroll reports.
• Collect and assemble closeout documentation for delivery to the client at project completion.
• Assist the project team with administrative work, including creating folders, running weekly reports, and printing large sets of drawings.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED