Document Controls Administrator

Miron Construction • Neenah, WI

7d • $23 - $27

About The Position

The Document Controls Administrator organizes and coordinates project documents and performs administrative work to support project teams. The role is in the Project Management department at Miron Construction Co., Inc.'s Neenah Office. It is a full-time, non-exempt position reporting to the Project Executive, with no direct reports and 0–5% travel. The work schedule is day shift.

The position manages project collaboration and records, supports vendor contracting and insurance documentation, tracks certified payroll reports, and assembles closeout materials for clients. It also assists project teams with general administrative tasks. The work is primarily in an office, with periodic visits to project sites.

Requirements

• High school diploma, or a combination of education or professional experience that meets the listed responsibilities.
• Ability to work with a variety of people in a fast-paced, deadline-driven environment.
• Ability to multitask, work efficiently independently and collaboratively, and learn and adapt quickly while maintaining strong attention to detail.
• Strong organizational and problem-solving skills.
• Proficiency in Microsoft Office Suite 365.

Nice To Haves

• Understanding of construction administrative work.
• Prior experience with accounting software.

Responsibilities

• Manage and maintain the external document collaboration site, project contact directory, submittal logs, drawings, requests for information, and specifications for assigned projects.
• Facilitate vendor contracts from insurance through final project execution.
• Acquire and maintain approved certificates of insurance and Builder's Risk insurance.
• Obtain and track company and subcontractor certified payroll reports.
• Collect and assemble closeout documentation for client handover at project completion.
• Assist project teams with administrative work, including creating folders, running weekly reports, and printing large sets of drawings.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED