DOCUMENT CONTROLS SPECIALIST

Corporate Environmental Risk • Atlanta, GA

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About The Position

The Document Controls Specialist manages the accurate organization, control, and distribution of project documentation throughout construction project lifecycles. The role maintains the integrity, accessibility, currency, and proper archiving of documents such as contracts, drawings, specifications, and correspondence, supporting clear communication among project teams, subcontractors, and clients. The specialist implements and oversees document control procedures, workflows, and version control to support regulatory and company-policy compliance and efficient project execution.

The position maintains electronic and physical records, monitors submissions, approvals, revisions, deliverable schedules, and processing timelines, and prepares reports and dashboards for project leadership and quality assurance. It also supports project staff in document control processes and software, coordinates document turnover and archiving, and assists with handover of as-built documentation, operation manuals, and final project records.

Requirements

• Associate’s degree or higher in Business Administration, Construction Management, Information Management, Engineering, or a related field is preferred.
• At least 8 years of document control experience in engineering, construction, utilities, infrastructure, manufacturing, or industrial environments.
• Proven experience with document management principles or administrative roles within the construction industry.
• Proficiency with document management software and Microsoft Office Suite.
• Strong organizational skills and attention to detail and accuracy.
• Effective communication and stakeholder coordination abilities.
• Ability to manage multiple priorities and meet deadlines in a demanding environment.

Nice To Haves

• Certification in Document Control, such as AIIM Certified Document Imaging Architect or equivalent.
• Experience with construction project management software such as E-Builder, Procore, Aconex, or similar platforms.
• Familiarity with construction industry standards, regulatory requirements, and quality management systems.
• Excellent communication skills for liaising with diverse project teams and external partners.
• Knowledge of electronic document management systems (EDMS) and cloud-based collaboration tools.

Responsibilities

• Develop, implement, and maintain document control systems and procedures tailored to construction project requirements.
• Receive, review, and log incoming and outgoing documents, ensuring accuracy and completeness.
• Distribute documents to internal teams, subcontractors, and clients while maintaining version control.
• Coordinate with project managers, engineers, and other stakeholders to ensure timely documentation updates and revisions.
• Maintain electronic and physical filing systems so documents are securely stored and readily retrievable.
• Maintain accurate records of approvals, comments, revisions, and document histories.
• Track document status and deadlines to support project schedules and compliance requirements.
• Generate reports on document control activities and audit trails for quality assurance and regulatory inspections.
• Ensure compliance with owner document control procedures, ISO standards, and project requirements.
• Train and support project staff on document control processes and software tools.
• Prepare document control reports and dashboards.
• Track document submission and approval performance metrics.
• Generate overdue document reports and action item logs.
• Provide regular document control status updates to project leadership.
• Monitor deliverable schedules and document processing timelines.
• Ensure final project documentation is complete and properly indexed.
• Coordinate project document turnover packages.
• Manage records archiving and retention activities.
• Support handover of as-built documentation, operation manuals, and final project records.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree