Document Controls Lead

E2 Consulting Engineers, LP • Reno, NV

2d • $79,040 - $104,000

About The Position

E2 Consulting Engineers, LP is seeking a Document Control Lead to support utility infrastructure and capital construction projects in Las Vegas, Nevada. The position establishes, implements, and oversees document control processes and procedures to manage project documentation throughout the project lifecycle, from initiation and engineering through construction, commissioning, and closeout. It combines hands-on document control expertise, process improvement, stakeholder coordination, and team leadership, with close coordination among client project teams, engineering personnel, construction teams, and other stakeholders.

The role leads document control governance and project documentation management, including creating project-specific plans and standards, maintaining registers and reporting dashboards, administering electronic document management systems, coordinating document reviews and approvals, and ensuring version control, quality, compliance, retention, and closeout. It also coordinates team workload, provides guidance and training to Document Controllers and project support personnel, and serves as the primary contact for document control requirements and process improvements.

Requirements

• Bachelor's degree in Business Administration, Engineering, Construction Management, Information Management, or a related field; equivalent relevant experience may be considered.
• 10+ years of experience in document control, project documentation, or records management.
• At least 2 years of experience in a lead or supervisory capacity.
• Experience with electronic document control processes, procedures, standards, workflows, document lifecycle management, revision control, and project closeout requirements.
• Experience supporting engineering, construction, utilities, energy, or large capital infrastructure projects, such as electric utilities, power generation, transmission, distribution, substations, oil and gas, or pipelines.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and SharePoint.

Nice To Haves

• Experience performing document control activities across multiple concurrent projects.
• Familiarity with utility construction documentation, regulatory recordkeeping requirements, and engineering document review and approval workflows.
• Experience with reporting and dashboard platforms such as Excel, Power BI, SharePoint, Smartsheet, or Tableau.
• Experience with document management platforms such as Aconex, OpenText, Oracle Unifier, Procore, ProjectWise, or SharePoint.

Responsibilities

• Develop, implement, and maintain document control procedures, standards, workflows, and best practices.
• Ensure project documentation is consistent, accurate, complete, and traceable.
• Establish project-specific Document Control Plans, including numbering conventions, naming standards, registers, filing structures, and document closeout procedures.
• Lead and oversee document control activities across assigned utility and capital construction projects.
• Maintain document registers, tracking logs, and reporting dashboards.
• Monitor compliance with established document control procedures and project requirements.
• Establish and maintain EDMS folder structures, metadata requirements, access permissions, and document workflows.
• Support document migration, process improvement, data validation, system implementations, data migrations, and quality assurance activities.
• Support implementation, administration, and optimization of electronic document management systems.
• Provide guidance and training to project teams on document management tools and procedures.
• Coordinate document reviews, approvals, and transmittals among internal teams, engineering consultants, contractors, and client stakeholders.
• Ensure accurate version control and maintain complete document histories.
• Manage engineering, construction, and project management documentation throughout the project lifecycle.
• Manage project documentation, including drawings, specifications, RFIs, submittals, change orders, correspondence, and closeout records.
• Oversee receipt, review, distribution, revision control, and archiving of project documents.
• Conduct document quality checks for compliance with project standards and contractual requirements.
• Conduct periodic quality reviews to identify document gaps, overdue reviews, process bottlenecks, and opportunities to improve efficiency and accuracy through workflow automation, process standardization, and system improvements.
• Ensure project records are maintained and transferred according to retention and closeout requirements.
• Monitor document control performance metrics and prepare periodic status reports.
• Support internal and external audits, regulatory requests, and project documentation reviews.
• Coordinate document control activities with Project Managers, Engineers, Construction Managers, and other stakeholders.
• Monitor team workload, establish priorities, and ensure timely completion of deliverables.
• Provide day-to-day guidance, training, and oversight to Document Controllers and project support personnel.
• Serve as the primary point of contact for document control requirements, issues, and process improvements.
• Support project turnover, commissioning, and closeout, ensuring required documentation is complete and properly organized.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• 401(k) with employer match
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Senior