Document Controls Lead

E2 Consulting Engineers • Reno, NV

1d

About The Position

E2 Consulting Engineers, LP is seeking a Document Control Lead to support utility infrastructure and capital construction projects in Las Vegas, Nevada. The position establishes, implements, and oversees document control processes throughout the project lifecycle, from project initiation and engineering through construction, commissioning, and closeout. It combines hands-on document control expertise with process improvement, stakeholder coordination, and team leadership, working closely with client project teams, engineering personnel, construction teams, and other stakeholders.

The lead develops and maintains document control procedures, plans, standards, workflows, registers, filing structures, and reporting. The role supports electronic document management systems, including their implementation and optimization, and manages project documentation such as drawings, specifications, RFIs, submittals, change orders, correspondence, and closeout records. It also coordinates document reviews, approvals, transmittals, version control, distribution, revision, archiving, and turnover.

The position monitors quality, compliance, performance metrics, and documentation completeness; supports audits and regulatory requests; and identifies opportunities to improve processes and systems. It provides day-to-day guidance and training to Document Controllers and project support personnel and coordinates priorities and deliverables across project teams. The role is based in Las Vegas, requires local candidates, and involves 10% travel. The employer describes itself as a Drug Free Workplace and notes that post-offer background checks, drug testing, and/or a fit-for-duty physical examination may be required.

Requirements

• Bachelor's degree in Business Administration, Engineering, Construction Management, Information Management, or a related field; equivalent relevant experience may be considered.
• 10+ years of experience in document control, project documentation, or records management.
• At least 2 years of experience in a lead or supervisory capacity.
• Experience with electronic document control processes, procedures, standards, workflows, document lifecycle management, revision control, and project closeout requirements.
• Experience supporting engineering, construction, utilities, energy, or large capital infrastructure projects, such as electric utilities, power generation, transmission, distribution, substations, oil and gas, or pipelines.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and SharePoint.
• Must be a local candidate for the Las Vegas position.
• Willingness to travel 10%.

Nice To Haves

• Experience performing document control activities across multiple concurrent projects.
• Familiarity with utility construction documentation, regulatory recordkeeping requirements, and engineering document review and approval workflows.
• Experience with reporting and dashboard platforms such as Excel, Power BI, SharePoint, Smartsheet, or Tableau.
• Experience with document management platforms such as Aconex, OpenText, Oracle Unifier, Procore, ProjectWise, or SharePoint.

Responsibilities

• Develop, implement, and maintain document control procedures, standards, workflows, and best practices.
• Ensure project documentation is consistent, accurate, complete, and traceable.
• Establish project-specific Document Control Plans, including numbering conventions, naming standards, registers, filing structures, and closeout procedures.
• Lead document control activities across assigned utility and capital construction projects.
• Maintain document registers, tracking logs, and reporting dashboards, and monitor compliance with procedures and project requirements.
• Establish and maintain EDMS folder structures, metadata requirements, access permissions, and document workflows.
• Support document migration, process improvement, data validation, system implementations, data migrations, and quality assurance activities.
• Support implementation, administration, and optimization of electronic document management systems.
• Provide project teams with guidance and training on document management tools and procedures.
• Coordinate document reviews, approvals, and transmittals among internal teams, engineering consultants, contractors, and client stakeholders.
• Maintain accurate version control and complete document histories.
• Manage engineering, construction, and project management documentation throughout the project lifecycle.
• Manage drawings, specifications, RFIs, submittals, change orders, correspondence, and closeout records.
• Oversee receipt, review, distribution, revision control, and archiving of project documents.
• Conduct document quality checks for compliance with project standards and contractual requirements.
• Conduct periodic quality reviews to identify document gaps, overdue reviews, process bottlenecks, and opportunities to improve efficiency and accuracy.
• Identify opportunities for workflow automation, process standardization, and system improvements.
• Ensure project records are maintained and transferred according to retention and closeout requirements.
• Monitor document control performance metrics and prepare periodic status reports.
• Support internal and external audits, regulatory requests, and project documentation reviews.
• Coordinate document control activities with Project Managers, Engineers, Construction Managers, and other stakeholders.
• Monitor team workload, establish priorities, and ensure timely completion of deliverables.
• Provide day-to-day guidance, training, and oversight to Document Controllers and project support personnel.
• Serve as the primary point of contact for document control requirements, issues, and process improvements.
• Support project turnover, commissioning, and closeout, ensuring required documentation is complete and organized.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• 401(k) with employer match
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Senior