Document Controls Specialist

WSP • Columbus, OH

12d • Hybrid

About The Position

WSP is seeking a Document Control Specialist to join its Project Controls team in a hybrid position in Columbus, Ohio. The role supports the Document Control Manager and team in maintaining the document management system for contract and project documents, ensuring policies and procedures are followed, and improving workflow processes. The specialist works within the existing Electronic Document Management System (EDMS) and provides document management support to the project team.

Requirements

• Bachelor's degree or equivalent experience.
• 3–5 years of project experience in a Document Control or similar role in the engineering or construction sector.
• Experience with Microsoft Office.
• Excellent organization, coordination, and prioritizing skills.
• Strong reading, comprehension, and written retention skills.
• Good problem-solving skills and superior attention to detail.
• Exceptional client relations and customer service skills.
• Energetic, self-motivated, quick to learn, and focused on continuous improvement.
• Ability to work in a team or independently in a multidisciplinary team environment.
• Ability to maintain confidentiality at all times.
• A proven track record of upholding workplace safety and the ability to comply with WSP's health, safety, drug/alcohol, and harassment policies.

Nice To Haves

• Experience with SharePoint, Bluebeam, and Microsoft 365.

Responsibilities

• Support the Document Control Manager and team in maintaining the document management system for contract and project documents.
• Help ensure document control policies and procedures are followed.
• Help implement efficient workflow processes, monitor daily activity, and implement modifications.
• Provide document management support to the entire project team.
• Retrieve, upload, and download files; manage document naming conventions, numbering, assignment, and distribution.
• Process incoming and outgoing documentation.
• Maintain electronic record files in good order to comply with contractual requirements.
• Apply the Submittal and RFI Packages Procedure and Processes.
• Work with project department leads to ensure timely processing of documentation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level