Document Controls Specialist

WSP • Tulsa, OK

13d • Hybrid

About The Position

WSP is seeking a Document Control Specialist to join its Project Controls team in a hybrid position in Tulsa, Oklahoma. The role supports the Document Control Manager and team in maintaining a document management system for contract and project documents, ensuring policies and procedures are followed, and helping implement and improve efficient workflows. The specialist provides document management support to the project team, processes incoming and outgoing documentation, and maintains electronic records in good order to meet contractual requirements. The role also works with project department leads to ensure documentation is processed in a timely manner.

Requirements

• Bachelor's degree or equivalent experience.
• 3–5 years of project experience in document control or a similar role in the engineering or construction sector.
• Experience with Microsoft Office.
• Excellent organization, coordination, and prioritization skills.
• Strong reading, comprehension, and written retention skills.
• Good problem-solving skills and superior attention to detail.
• Exceptional client relations and customer service skills.
• Energetic, self-motivated, quick to learn, and focused on continuous improvement.
• Ability to work independently or as part of a multidisciplinary team.
• Ability to maintain confidentiality at all times.
• Proven track record of upholding workplace safety and ability to abide by WSP's health, safety, drug/alcohol, and harassment policies.
• Must be authorized to work in the United States.

Nice To Haves

• Experience with SharePoint, Bluebeam, and Microsoft 365.

Responsibilities

• Support the Document Control Manager and Document Control Team in maintaining a document management system for contract and project documents.
• Help ensure document control policies and procedures are followed.
• Help implement efficient workflow processes, monitor daily activity, and implement modifications.
• Work within the existing Electronic Document Management System (EDMS).
• Provide document management support to the entire project team.
• Retrieve, upload, and download files; manage document naming conventions and numbering; assign and distribute documents.
• Process incoming and outgoing documentation and maintain electronic record files in good order to comply with contractual requirements.
• Work with project department leads to ensure timely processing of documentation.
• Support submittal and RFI package procedures and processes.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Life insurance
• Retirement savings

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level