Document Controls Specialist- Kiewit Nuclear Solutions-Idaho Falls, ID

Kiewit • Idaho Falls, ID

10d • Onsite

About The Position

The Document Control Specialist independently administers and manages project document control systems. This includes logging, routing, and distributing project documents to the appropriate team members, and collaborating with project staff to improve efficiency and meet deadlines. The role is based in the field at an active construction jobsite in Blackfoot, Idaho (Idaho Falls area) and is not remote. A Department of Energy Security Clearance (Q) and background check may be required and would be processed during onboarding.

The specialist controls project documentation throughout construction, including maintaining accurate records, managing approvals and revisions, protecting sensitive information, and ensuring that project-specific procedures are followed. The role also supports hard-copy Construction Work Packages, trains field personnel on document control procedures, maintains logs, and provides reports to management, subcontractors, and clients.

Requirements

• 1–4+ years of document control experience in the construction sector.
• Aptitude to lead and manage people.
• Familiarity with document control standard practices and software.
• Excellent verbal and written communication skills.
• Strong organizational skills, time management, and attention to detail.
• Comfort working in a fast-paced environment involving pressure, change, and ambiguity.
• Motivation, initiative, and a demonstrated passion for excellence.
• Ability to multitask, solve problems, and collaborate.
• Proficiency with computer applications including MS Word, Excel, and PowerPoint.
• Demonstrated commitment to business ethics and integrity.
• Ability to prioritize work based on business needs in a fast-paced environment.
• Willingness to perform varied tasks and learn new skills.
• Ability to work effectively within a project team with minimal supervision.
• Regular, reliable attendance.
• Ability to work productively and meet deadlines.
• Ability to communicate and interact effectively and professionally with supervisors, employees, and others, individually and in a team environment.
• Ability to perform work safely and effectively and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Ability to work during normal operating hours and organize work to meet deadlines; overtime and weekends may be required.
• Ability to work at various locations and in varying conditions.

Nice To Haves

• Knowledge of SharePoint and InEight software.
• Knowledge of records and information management principles and methodologies.

Responsibilities

• Reproduce documents and prepare reports and addendums.
• Maintain records of incoming document transmittals and prepare outgoing transmittals.
• Help ensure system documents contain accurate and current information.
• Oversee document approval, maintenance, distribution, and retention policies.
• Control the numbering, sorting, filing, storing, and retrieval of electronic and hard-copy documents.
• Perform process audits to verify the accuracy of controlled documentation.
• Assist with requests for information from external customers, vendors, and internal customers.
• Participate as needed in corrective and preventive action items and related investigations.
• Protect the confidentiality of sensitive information.
• Implement project-specific Field Document Control procedures to control documents, drawings, and records used during construction.
• Conduct in-person training for field personnel on project-specific Field Document Control processes and procedures.
• Create, maintain, and audit hard-copy Construction Work Packages throughout the project lifecycle.
• Fulfill requests to create new Construction Work Packages by printing, stamping, and binding documents and drawings.
• Ensure hard-copy Construction Work Packages include the latest revisions and are promptly updated when documents or drawings are revised.
• Maintain project-specific logs.
• Provide project reports to management, subcontractors, and clients when required.
• Perform other duties as assigned and tasks needed to support company goals.

Benefits

• Top-tier medical, dental, and vision plans for eligible employees and dependents.
• Voluntary wellness and employee assistance programs.
• Life insurance.
• Disability plans.
• Retirement plans with matching.
• Generous paid time off.
• Growth opportunities and career development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed