International Nutritional Document Specialist
About The Position
The International Nutritional Document Specialist supports Tropical Foods’ international business by helping ensure food products meet nutrition, labeling, and regulatory requirements across global markets. The role works with manufacturers, suppliers, government agencies, regulatory consultants, and internal teams to review product formulations, nutritional information, ingredient documentation, and labeling requirements. It researches international nutrition regulations, supports product registrations, and helps prepare products for export and commercialization. The position also coordinates regulatory documentation, label reviews and updates, export and trade compliance activities, and product submissions to government agencies. It collaborates across departments and with international service providers, maintains regulatory and product records, manages assigned workflows in Monday.com, and identifies opportunities to improve compliance processes. The role is on-site in Miami, Florida, with occasional international travel of less than 25%.
Requirements
- Approximately 1–2 years of experience in regulatory affairs, food labeling, product registration, quality assurance, nutrition, food manufacturing, or a related field; relevant internships, coursework, or research experience may qualify recent graduates.
- Knowledge of food labeling requirements and food regulatory standards.
- Strong analytical, research, and critical-thinking skills.
- Excellent attention to detail and organizational abilities.
- Ability to manage multiple priorities while meeting deadlines.
- Strong written and verbal communication skills.
- Initiative, resourcefulness, and a continuous-learning mindset.
- Ability to work independently and collaborate effectively across departments.
- Proficiency in Microsoft Office.
- Fluency in English and Spanish.
- Ability to travel internationally occasionally, less than 25%.
- Bachelor’s degree in a relevant scientific discipline, such as Nutrition or Dietetics, Food Science, Food Technology, Nutrition Science, or Regulatory Affairs.
Nice To Haves
- Bachelor’s degree in Nutrition or Dietetics.
- International regulatory experience.
- Experience with Monday.com.
Responsibilities
- Review product formulations, ingredients, nutritional information, and specifications for compliance with international requirements.
- Research, interpret, and apply country-specific food regulations, including RTCA and other international standards.
- Support preparation and review of nutrition-related documentation required for international markets.
- Ensure products meet regulatory and labeling requirements before commercialization.
- Monitor international nutrition and food regulatory changes and communicate updates to internal teams.
- Obtain, review, and maintain regulatory documents, including Certificates of Free Sale, product specifications, Certificates of Analysis, manufacturing flow charts, composition ratio documentation, plant registrations and certifications, USDA affidavits, export certificates, and other agency-required documents.
- Review product labels for compliance with country-specific nutrition and labeling requirements.
- Coordinate multilingual and supplemental labels and verify country-specific labeling requirements.
- Coordinate artwork updates resulting from regulatory or product changes.
- Coordinate with government ministries, USDA, Foreign Agricultural Service, U.S. Dairy Export Council, regulatory consultants, manufacturers, and other industry partners.
- Support USDA dairy export certificate audits by coordinating documentation among manufacturers, USDA personnel, and internal departments.
- Coordinate submission of product samples and regulatory documentation to government agencies for evaluation and approval.
- Assign Harmonized Tariff Schedule classifications.
- Support Free Trade Agreement documentation requirements and coordinate export certifications and affidavits.
- Establish and maintain relationships with regulatory consultants and service providers in multiple countries.
- Review invoices, negotiate service fees, and coordinate regulatory projects to ensure timely completion.
- Partner with Sales, Customer Service, Purchasing, Operations, Quality, and manufacturers on international product launches and ongoing product compliance.
- Provide nutrition and regulatory guidance to internal teams and help resolve product documentation, labeling, and compliance issues.
- Maintain regulatory and product databases and electronic documentation.
- Manage assigned projects and workflows using Monday.com.
- Continuously improve compliance processes and identify opportunities to increase efficiency.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
