Document Control Specialist

Colliers Engineering & Design • Seattle, WA

11d • Onsite

About The Position

Ramos CS, now part of Colliers Engineering & Design, is an engineering, program, and construction management firm providing transit, transportation, and infrastructure consulting services on public projects across the Western United States. The firm serves municipal, transit, transportation, airport, and port sectors.

The Document Control Specialist supports the Project Controls group of the Construction Management Consultant (CMC) team on a light rail extension program's trackwork and systems construction contract. The role maintains, organizes, stores, and retrieves project and administrative documents for the construction field office; supports the Resident Engineer and office engineering staff; and ensures project records meet the Authority's documentation standards. The position must be performed on-site in Seattle.

Requirements

• Approximately 3+ years of document control experience, preferably on construction or public infrastructure projects.
• Proficiency with SharePoint, Microsoft Office, and electronic document management or PMIS platforms.
• Strong organizational skills and attention to detail.
• Must be able to work on-site in Seattle.
• Ability to read, write, and understand English to comprehend written job-related communications and verbal instructions and interactions.

Nice To Haves

• Bachelor's degree or two-year associate degree preferred.
• Document control experience on construction or public infrastructure projects.

Responsibilities

• Collect, retain, retrieve, distribute, and transmit project documents, including baseline documents, contract documents, engineering drawings, correspondence, transmittals, reports, and quality records.
• Create, log, copy, distribute, and file contract correspondence and electronic files.
• Maintain logs for submittals, RFIs, non-conformance reports, change documents, and other contract records.
• Maintain current contract drawings and specifications and support tracking of as-built and record documents.
• Upload and manage documents in SharePoint or the Authority's designated project management information system (PMIS).
• Perform periodic quality checks on documents, files, databases, and metadata to confirm compliance with Authority requirements.
• Support timely retrieval and assembly of documents for internal and external audits.
• Follow the Authority's Project Control Policies and Procedures, Construction Management Manual, and document control desk instructions.
• Support closeout documentation and turnover of project records.
• Perform other administrative support functions for the field office as needed.

Benefits

• 100% employer-paid medical, dental, and vision insurance for employee base plans.
• 40% employer contribution toward dependent or family healthcare coverage plans.
• 120 hours of combined PTO and sick time annually, in addition to paid holidays.
• 401(k) retirement plan with a company match of 50% on the first 6% of employee contributions.
• Pre-tax FSA/HSA options for medical, dental, and dependent care expenses.
• 100% employer-paid Employee Assistance Program (EAP) providing 24/7 confidential support.
• Access to expanded technical resources, mentorship, and career development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed